Recruitment
The Blue Group
Total years of experience :15 years, 3 Months
Handling end to end on boarding process for over 2000 Employees which includes:
• Checking the candidate back ground (hire right and reference check) and check on the required documents if it’s attested and if it’s as per the country approved formats (PCC and Education certificate)
• Checking if the candidate is joining single or with family in order to apply for the family visas, arrange for all the required documents and start the relocation process.
• Arrange for the ticket booking according to the travel point of the candidate, communicate the same to the candidate and his/ hers hiring manager.
• Arrange for the accommodation and transportation for the first 3 days.
• Welcome the employee within the first day and arrange to collect their documents to start ID issuance process.
• Arrange for the onboarding and orientation sessions.
• Communicate with the hiring managers regarding their employees status once arrived and organize for the 1st meeting with them.
• Create and update the relocation report on daily basis on the ERP system and HRMS System.
Support the Head of Recruitment and manpower in reviewing and consolidating annual manpower plans and budgets.
•Support the Head of Recruitment in developing annual recruitment plans and budgets;review hiring against the approved recruitment plan and report to the Head of Recruitment and manpower accordingly.
•Draft job advertisements for open vacancies.
•Perform searches for qualified candidates based on job requirements, through sources such as recruitment agencies, employee referrals, the QDB website/intranet and other applicable sources.
•Monitor the performance of recruitment agencies/external parties hosting QDB job advertisements.
•Maintain and update the CV database to ensure all applicant CVs are available for screening and shortlisting
•Conduct initial interviews and shortlisting applicants CVs based on department heads requirements.
•Coordinate with the concerned management and shortlisted candidates to organize job interviews and assessment tests.
•Collect the results of all interviews, assessment tests and job references to facilitate decision making regarding candidate selection.
•Prepare job offer letters and employment contracts for the shortlisted candidates and coordinate with them to agree on joining date.
•Distribute and collect probation evaluation forms to ensure that all new joiners are evaluated.
•Distribute employment confirmation forms to the concerned employees to communicate their status as confirmed employees.
•Act as a focal point to QDB management and job applicants regarding manpower planning and hiring activities.
•Prepare and update job descriptions and circulate the updated one to the concerned employees.
•Make recommendations to the Head of Recruitment and manpower to enhance policies, procedures and processes pertaining to the scope of work.
•Receive manpower budgets from all departments and consolidate such to be agreed by the Head of Recruitment and Manpower and Head of Business Finance.
• Search, check and short-list CVs from agencies, newspapers, and recruitment websites such as Monster.com, Bayt.com, Careermideast.com, Hirelebanese.com and internal databaes.
• Conduct initial interviews with applicants when required.
• Send and follow-up offers to the selected candidates or recruitment agencies.
• Collect from the selected candidates all documents required for visa application.
• Check the validity of the submitted documents and once confirmed, forward to the Immigration department for visa processing
• Follow up consistently on visa applications and sponsorship transfers and update the concerned departments regarding current status.
• Coordinate with various agencies concerning candidates’ required documents, visa application status, travel bookings and dates of arrival
• Inform the concerned Divisions/Departments about arriving employees and new joiners
• Inform the relevant offices/individuals about new joiners to facilitate the completion of necessary items such as the scheduling of required blood tests, medicals and finger-printing, enrolment in orientation or training and update of information in Organization Charts, Payroll etc
• Update the bulletin board of the Recruitment Section regarding the arrival of New Employees.
• Ensure that accommodation, house items, and airport pick up of arriving new employees is adequately coordinated with the Accommodation Officer.
• Include the New Employees in the company system, send the file to the Compensation department for payroll enrol.
• Prepare weekly and Monthly recruitment reports and update the organisation chart accordingly.
• Follow up on the Probationary review forms from the Managers.
• Manage the Salary increases forms.
• Arrange booking reservations and leave settlements for employees going for vacation.
• Assist in facilitating business travel.
• Maintain communication with the Immigration section to ensure adequate preparation of exit permits and re-entry permits.
• Monitor time and attendance records.
• Manage Q-Tel Applications.
• Handle CBQ Pay Cards and the transfer of salary of employees.
• Prepare LPOs for payment of air tickets to Travel Agencies.
• Monitor overtime to facilitate payment.
• Maintain employment files and records per company policy and legal regulations.
• Manage the distribution of invoices and memos.
• Respond to customer inquiries.
• Assist in communication and implementation of all HR policies and initiatives.
• Check employees’ documents, such as passports and Residence Permits, for expiry before every vacation and coordinate with the Immigration section if renewal is needed.
• Monitor the return of employees from vacation as scheduled and report to the department head if there are any delays.
• Filling up the general forms ( leave application forms, general requests forms, …)
• Working on the kerridge system.
• Checking on the employees attendances
• Writing official letters to the HR manager (Warning letters, probationary period letter, termination letters…)
• Keep the manager updated with his schedule and tasks.
• Making sure that any promotions, transfers and pay rises take effect as planned.
• Conducting inductions for new employees.
• Providing employment references for past employees.
• Organizing and arranging interviews for candidates.
• Writing the terms of employment & contracts for new employees.
• Writing job specifications and designing job adverts.
• Deciding which online job sites & newspapers to advertise jobs in.
• Conducting pre-employment checks on job applicants i.e. references, medical approval, visa status, academic etc.
• Coordinating with manager in all employee related issues regarding employee investigations, absence issues, counselling, grievance and discipline etc.
• Serve as the liaison between administrative personnel and senior management communicating needs and concerns so they can handled expeditiously
• Select employs for special projects and programs, then oversees their output
• Implement customer service standards and evaluate employees based on their ability to meet those standards
• Provide technical and logistical support for all employees.
• Taking over the hiring and training process for new employees including conducting interviews, processing new hires paper work, and providing on the job training.
• Conduct the annual evaluations, handle disciplinary actions and process payroll of the staff.
• Handle the annual budget, create budget plans together with the accounts receivable team and oversee the bill payments and checks.
• Overseeing the day to day operations of the office, including, scheduling the maintenance of the office’s equipment, maintaining meetings.
• Handle the employees and the clients’ contracts, price negotiations with offices vendors, Service providers and office lease.
Plan in house and off side activities like parties, celebrations and conferences