Admin Procurement Officer
BEFARe (Basic Education For Awareness Reforms And Empowerment)
Total des années d'expérience :12 years, 6 Mois
• Managed daily administrative operations, including scheduling, calendar management, travel arrangements, and correspondence.
• Oversaw the procurement process, from vendor selection and contract negotiation to purchase order issuance and inventory management.
• Developed and implemented procurement strategies to achieve cost savings and improve supplier relationships.
• Conducted market research and analysis to identify cost-effective suppliers and negotiate favourable terms and conditions.
• Collaborated with cross-functional teams to streamline processes, improve communication, and enhance operational efficiency.
• Maintained accurate procurement records, ensuring compliance with organizational policies and procedures.
• Prepared reports and presentations for senior management, providing insights into procurement performance and cost optimization initiatives.
• Implemented inventory control measures to minimize stockouts, reduce excess inventory, and optimize stock levels.
• Conducted regular supplier evaluations to assess performance, quality, and delivery timelines.
• Done other various tasks assigned by Senior Management.
• Assist Administration and Finance Manager in meeting with technical team to identify their program support needs.
• Maintain good working relationship with Suppliers/Vendors (For Emergency need and Credit Purchases).
1. Maintenance of office regarding all resources.
2. Keeping leave record of Islamabad, Chakwal & Mianwali Office.
3. Supervise the petty cash and ensure that it is kept as per the rules.
4. Issuance of Request for Quotation or ITBs to different vendors, for all Offices
5. Collection of Quotation and placing Purchase orders.
6. Maintain Procurement Tracking Sheet of all Offices
7. Maintain and update inventory record with the issuance of Tag numbers.
8. Maintenance of vehicles and checking of vehicle log books of all offices.
9. Payment to vendors through cross cheque for various activities.
10. Monthly analysis of Office Expenses i.e., Utility bills etc.
11. Responsible for payments for Office Expenses.
12. Ensured timely payments to firms, individuals and vendor/suppliers.
13. Assisted, as required, in the weekly and monthly administrative reports and verifying accuracy.
14. Supervise and monitor the performance of the Drivers, Messengers, Cleaners & helpers.