Group Human Resources Senior Manager / Business Manager
Shoaibi Group
مجموع سنوات الخبرة :16 years, 5 أشهر
Responsible for developing and administering Human Resource Services, Policies, and Programs for the Group.
In Summary:
-The Development of the Human Resources Department.
-Establishing and leading the recruiting and hiring practices and procedures.
-Development & Maintenance of Human Resources Information Systems.
-Organization Development.
-Performance Management and Appraisal Systems.
-Leading company employment and compliance to all existing labor legal requirements & regulatory concerns.
-Policy & Procedure development and documentation.
-Employee relations & company employee communication.
-Compensation and benefits administration.
-Training and Development.
-Employee services.
-Employees Medical and Life Insurance
In this role I report directly to the CEO and in addition provide assistance, guidance and support to a number of our multinational partners and Joint Ventures in regards to various Human Resources, Government relations, legal and finance related functions and compliance.
• Recruitment & Selection :
Source candidates, filter CVs, shortlist, screen, arrange interviews, collect feedback and notes from interview panel and prepare Job offers.
Ensure the proper paper work and Visa requirements are met before proceeding with hiring.
Facilitate induction process, Insurance, registration with GOSI & Labor office.
• Personnel:
Draft employment contracts.
Final settlements and ESB calculation for all SG Companies.
Process leaves, Sick leaves and loans.
Ensure accuracy of personnel information and records.
Circulate and collect performance evaluation and appraisals .
Assisting all business units and functions including executive committee and board of directors.
Assisting Joint venture partners in startup phase with any HR requirements, Advising on local compliance and employment laws.
Development and implementation of Human Resources policies, procedures and forms (e.g. new hires, promotions, transfer and termination )
• Compensation & Benefits :
Administering and processing monthly payroll.
Job evaluation and salary scale.
Ensure the proper documentation of all employee related expenses.
Medical Insurance.
• Human Resources Information Systems
The initiation and development of the HR Module of the ERP ( Enterprise resource planning) business management software for the Group in addition to co-managing the ERP Project for all the modules ( Finance, HR, Trading and operations) with the CFO/ Project Manager.
In this role I also participated and assisted in an organization restructure and downsizing analysis, plan and implementation.
• Payroll Administration :
Managed the Group payroll and ensured a smooth and comprehensive transition and handover of the Payroll function from the finance department to the HR department;
In charge of processing and issuing employees’ salaries, earning & deduction without delay or mistakes.
Assist in setting HR budget, merit increment, bonus & all other benefits.
Generate proper reports (statistical) for headcount, wages ….etc.
Maintain personnel files updated & accurate.
Compute wages and deductions, and enter data into payroll system.
Compile employee attendance and payroll data from time sheets and other records.
Review time sheets, wage computation and other information in order to detect and reconcile payroll discrepancies.
Verify attendance, pay adjustments, and account information onto designated records.
Maintain and update all payroll records.
Record remuneration adjustments related to previous errors or retroactive increases.
Keep informed about laws that apply to the payroll process.
Provide information to employees and managers on payroll matters.
Generate time sheets and reports showing employees' attendance.
Prepare and balance period-end reports, and reconcile issued payrolls to bank statements.
Compile reports, statements, and summaries related to pay and benefits accounts.
• Cover in HR related issues in case of Direct line Presence elsewhere.
• Created a comprehensive Data base - Record that shows the Number of Employees in all the Companies that’s under the Shoaibi Group Accounts for Payroll
• Nitaqat Project : Created a data base for All the Company’s Employees ( Saudis and Expats ) as per the Labor office, Ministry of Foreign affairs and GOSI Records, Matched the concluded situation and the Saudization ratio at the time with the required percentage/ratio by the Nitaqat program in collaboration with the Government Relations Department and achieved the desired result in a short time.
• Set up, initiate and administer Payroll Accounts and processes for JV’s in the QHR System, In addition to providing HR Services and assistance; Drafting the Employees contracts and setting up their complete relative information in The system, defusing arguments and personnel related issues in some cases successfully.
• Took the initiative to Compose and Assist the Financial Planning and Analysis Manager in Finance and HR related Reports and Budgets efficiently, accurately and on time
• Developing and executing all of the Institute's marketing strategies and goals (Marketing by: Advertising, Offers, and Public Relations).
• Marketing communication, Internal and external public relations to attract clients (individuals, groups) and to obtain training contracts.
• Representing the Institute.
• Composing and preparing the news articles about the center and supervising its publishing, keeping good relations with the local newspapers and journalists.
• Updating the information in the center's website.
• Preparing and executing all the advertising campaigns.
Gave a Level 1 course in English Language Conversation
• Receiving clients calls
• Responding to all customers’ inquiries, providing follow-up, course information, preparing the opening of new classes according to the new student's numbers and the center's capacity.
• Telemarketing.
• Creating and preparing presentations for the customer.
• In addition to all the (PR & Marketing Executive) tasks as a trainee
volunteered for an Internship in the Marketing Department.
