Wejdan Johor

-Provide administrative and clerical support to the assigned department/ section by answering telephone, taking messages, maintaining department's diary, scheduling appointment, greeting visitors, handling requests and queries, taking minutes and entering -data.
-Act as the point of contact for internal and external clients, provide general support to visitors.
- Manage routine enquiries and refer to responsible personnel.
-Receive, screen, register, distribute and all incoming mail, emails, and correspondence memos.
-Maintain electronic and manual filing systems.
-Prepare responses to routine correspondence, complete forms and ocher required documentation .
- Make copies of correspondence and other materials as might be required.
-Deliver urgent correspondence within and outside the department wherever is needed .
-Liaise with departmental personnel internal and external clients to facilitate communication and required action on behalf of the department.
-liaise with all levels of administrative assistants to handle requests and queries from management and seniors.
-Track and review outcomes resulting from committee minutes and submit for further review and action as Instructed .
-Perform general office duties such as supplies, maintaining records management systems, and per forming.
-Maintain updated contacts lists.
-Produce reports, presentations and briefs, as required.
-Maintain customer confidence and protects operations by keeping information confidential.
-Perform other job related duties.

Responsibilities and achievements:

• Logging incoming and outgoing mails for easy tracking records.
• Processes TRAs of NGHA Departments.
• Prepares and types a variety of correspondences as required by the department.
• Provides photocopy service where necessary.
• Responsible for delivering urgent correspondences within and outside the department, whenever needed.
• Provides secretarial support for the immediate superior.
• Attends and take minutes of the meeting as required by the department.
• Provides coverage for other staff members of NGHA departments, whenever is required.
• Prepare requisition of office supplies, equipment maintenance and following-up requests for support.
• Assist the immediate superior in related finance report preparation whenever is needed.
• Maintain confidentiality at all times.
• Performs other job related duties, as assigned.

Mailing such as DHL, Aramex, FedEx …etc(outgoing & incoming).
Daily attendance reports of all employees.
DHL bills management.
Providing AWB for Finance.
Law Office invoices.
Contracts management and Financial control.
Data recording.
Flight bookings.
Hotel Reservations.
Issuing Invitation letters.
Medical Insurance requests.
Summarizing, translating and managing contracts such as (Medicals, Cars,
Maintenance, Rental…etc).
Arranging interviews for HR Department.
Attendance of the strategy meetings and training.
Customers and guests reception.
Booking Meeting rooms for employees

Responsibilities and achievements:
• Arranging for Meetings.
• Reporting.
• Preparing projects and presentations.
• Attendance.
• Supporting & helping new members.