Archives Clerk
Mubadala
Total years of experience :29 years, 9 Months
● Keeps records of materials filed or removed, using logbooks/computers
● Add new material to file records, and create new records as necessary
● Perform general office duties such as typing, operating office machines, and sorting mail
● Track materials removed from files in order to ensure that borrowed files are returned
● Gather materials to be filed from departments and employees
● Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order
● Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information
● Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements
● Providing administrative and clerical support as requested, including in preparing, copying, collating, binding, filing, distributing documents, mail, and notifications as instructed
● Maintains adequate stationery supply for the Internal Audit department
● Provide administrative and logistical support to Internal Audit department in the office relocation, reorganization and movement/rearrangement of office equipment/furniture and supplies
● Perform other jobs as assigned by the staff and supervisors
● Collects and delivers mail, pouches and other communications to and from the Internal Audit department
● Sorts, delivers and picks up mail from various offices on the premises at regular intervals. Keeps records as required
● Packs material received for dispatch, affixes labels, inserts material in envelopes and outgoing mail
● Providing administrative and clerical support as requested, including in preparing, copying, collating, binding, filing, distributing documents, mail, and notifications as instructed
● Maintains adequate stationery supply for the Internal Audit department
● Provide administrative and logistical support to Internal Audit department in the office relocation, reorganization and movement/rearrangement of office equipment/furniture and supplies
● Perform other jobs as assigned by the staff and supervisors
• As designated Officer-in-Charge of Administrative Service, oversees all the administrative operations including clerical, supply, billing and cashiering, personnel management, medical insurance, social welfare, security, housekeeping and maintenance, and to other services requiring administrative functions.
• Troubleshoots and resolves problems, mediated staff disputes and handled customer complaints.
• Consolidates all reports and correspondence and supervised the clerical service.
• Monitors staff performance and attendance activities.
• Provides support to section supervisors and staff to develop skills and capabilities of staff.
• Provides information and assistance to staff, supervisors and management on human resource and work-related matters.
• Performed administrative and secretarial support functions for the Chief of Hospital. Coordinated and managed multiple priorities and programs.
• Establishes an extensive continuing programs of employees’ development; updating of personnel records, review of appointments, prepares action on leave, transfer, resignation, separation, retirements, performance rating and other related data.
Outdoor selling of electronic gadgets, educational toys & materials, clothes, accessories, and other merchandise.
• Prepared memos and correspondence, generated reports and other hospital documents accurately and promptly.
• Greeted and registered incoming patients for initial or succeeding consultation and facilitated accurate recording and prompt retrieval of old patient files. Demonstrated ability to maintain composure and work efficiently while preserving strict confidentiality.
• Conducted patient interview for necessary information for accurate registration of patient medical record and other documents such as certificate of live birth, death certificate, and medical certificate.
• Handled inquiries/complaints and referred the clients to proper section/office, supervisor or staff in accordance with the hospital and medical records management policies and procedures.
• Performed other related tasks as assigned such as medical coding (ICD-10) for medical insurance of patients; liaising to other local government & national agencies as needed.
• Maintained the cleanliness and orderliness of the hospital wards, offices, and facilities.
• Participated in the inspection of hospital facilities and equipments to see which require maintenance, repair or replacement; also assisted in maintenance and repair jobs.
• Acted as security personnel in the front office desk as needed.
• Directly participated in the implementation of hospital programs, policies and procedures, e.g. hospital waste management, security & safety policies, disaster and calamity preparedness program, etc.
• Attend to other administrative support functions as assigned by supervisor.