Paymaster / General Cashier(Pre-opening Team)
Crowne Plaza Dubai Marina Hotel LLc
Total des années d'expérience :16 years, 2 Mois
"Crowne Plaza Dubai Marina Hotel" is my first pre-opening hotel. After joining to hotel i have achieved many experience specially for system setup and taking challenging during pandemic(corvid -19).
Here is main Duties and Key Accomplishments:
Responsible for managing adequate cash level to accommodate hotel business needs, to prepare and make accurate cash deposit. Handle cash transactions for all departments.
Systems involvement includes PABX Systems, Sun Finance Management System, Opera Hotel Management System, HEADS Payroll System(Payroll) Rose Rayhan Roatan, OASys system(Payroll) steingenberger and Bayan System(Payroll ) Crowne Plaza Dubai Marina Hotel LLc
• To follow all specified procedures to make sure proper cash handling and document cash transitions including the followings but not limited to :
•Processing due backs, making change for all department needs, verifying and making daily deposits & drops to all specified banks, processing control sheets, daily cash reconciliation sheets, reconciliation cash in a safe on daily basis.
•To distribute all relevant reports and back-up document needed for operational controls to Heads (or) Corporate Office
• Prepare and issue memo to all departments regarding cash transitions procedures and notifications
•To investigate, document & reconcile cash shortages and overages reported on cash control forms
•Prepare security reports on large cash variations, handling irregularities or other violations in procedures, communicating appropriating to Finance Controller
•To prepare analytical reports and forecasts, as requested.
• Monthly update in-house reports and reconcile to general ledger.
Paymaster responsibilities: includes to prepare payroll reconciliation and verify and process leave applications, vacation travel, change of status of employees, cash advance requests.
• Import system data of employee attendance and follow up with respective departments if any discrepancies
•Verify overtime requisitions with time sheets and process approved requisitions in the payroll system, Calculate final settlement of employee leaving the employment
• Coordination with Human Resources Department as necessary
•Prepare and Issue cheques for employees on approved request
•Prepare request to corporate office and process monthly salary transitions for all employees
• Prepares payroll reconciliation with Bank
•Accurate hard copy and electronic up to date payroll information files for all current and newly hired colleagues to provide the accuracy of payroll process
•Prepare Payroll JVs.
Duties and Key Accomplishments:
Responsible for managing adequate cash level to accommodate hotel business needs, to prepare and make accurate cash deposit. Handle cash transactions for all departments.
Systems involvement includes PABX Systems, Sun Finance Management System, Opera Hotel Management System, HEADS Payroll System(Payroll) and OASys system(Payroll).
• To follow all specified procedures to make sure proper cash handling and document cash transitions including the followings but not limited to :
• Processing due backs, making change for all department needs, verifying and making daily deposits & drops to all specified banks, processing control sheets, daily cash reconciliation sheets, reconciliation cash in a safe on daily basis.
• To distribute all relevant reports and back-up document needed for operational controls to Heads (or) Corporate Office
• Prepare and issue memo to all departments regarding cash transitions procedures and notifications
• To investigate, document & reconcile cash shortages and overages reported on cash control forms
• Prepare security reports on large cash variations, handling irregularities or other violations in procedures, communicating appropriating to Finance Controller
• To prepare analytical reports and forecasts, as requested.
• Monthly update in-house reports and reconcile to general ledger.
Paymaster responsibilities: includes to prepare payroll reconciliation and verify and process leave applications, vacation travel, change of status of employees, cash advance requests but not limited to
• Import system data of employee attendance and follow up with respective departments if any discrepancies
• Verify overtime requisitions with time sheets and process approved requisitions in the payroll system, Calculate final settlement of employee leaving the employment
• Coordination with Human Resources Department as necessary
• Prepare and Issue cheques for employees on approved request
• Prepare request to corporate office and process monthly salary transitions for all employees
• Prepares payroll reconciliation with Bank
• hard copy and electronic up to date payroll information files for all current and newly hired colleagues to provide the accuracy of payroll process
• Prepare Payroll JVs.
Duties and Key Accomplishments:
Responsible for managing adequate cash level to accommodate hotel business needs, to prepare and make accurate cash deposit. Handle cash transactions for all departments. Systems involvement includes PABX Systems, Sun Finance Management System, Opera Hotel Management System and HEADS Payroll System.
• To follow all specified procedures to make sure proper cash handling and document cash transitions including the followings but not limited to :
o Processing due backs, making change for all department needs, verifying and making daily deposits & drops to all specified banks, processing control sheets, daily cash reconciliation sheets, reconciliation cash in a safe on daily basis.
o To distribute all relevant reports and back-up document needed for operational controls to Heads (or) Corporate Office
o Prepare and issue memo to all departments regarding cash transitions procedures and notifications
o To investigate, document & reconcile cash shortages and overages reported on cash control forms
o Prepare security reports on large cash variations, handling irregularities or other violations in procedures, communicating appropriating to Finance Controller
o To prepare analytical reports and forecasts, as requested.
o Monthly update in-house reports and reconcile to general ledger.
• Paymaster responsibilities includes to prepare payroll reconciliation and verify and process leave applications, vacation travel, change of status of employees, cash advance requests but not limited to
o Import system data of employee attendance and follow up with respective departments if any discrepancies
o Verify overtime requisitions with time sheets and process approved requisitions in the payroll system, Calculate final settlement of employee leaving the employment
o Coordination with Human Resources Department as necessary
o Prepare and Issue cheques for employees on approved request
Prepare request to corporate office and process monthly salary transitions for all employees
o Prepares payroll reconciliation
o accurate hard copy and electronic up to date payroll information files for all current and newly hired colleagues to provide the accuracy of payroll process
Ensure smooth coordination between the clients and hotel, and provision of friendly, fast and efficient customer support. to provide professional customer service to internal and external customers. Duties include preparing and working customer aging report to identify past due invoices, to prepare and submit revenue or bad debt adjustments and researching payments to identify over or underpaid invoices.
• Provide professional customer service to internal and external customers
• Control on all debtor account (City ledger) in accordance with customer contracts, implement new accounts and rates into our computer system according to the accepted contract terms and conditions
• Follow up, Collecting full open /balance due invoices within customer payment terms.
• Reprint invoices and backup documentation as required by customer.
• Verify on all credit card payment and daily credit card reconciliation
• Prepare and issue report to Executive Management on Monthly Credit Report
. Debtor account reconciliation,
. Bank Reconciliation,
.Reporting Status of Receivable Aging. Baddebt.
i have to take care of rooms + f&b bills check out to city ledgers on daily basic.all bills after checking have to do entry/ posted in system under correct accounts name.After posting invoice need to fille with relevant document in foilder.again i have to send bills to customer \[ credit company/ travel agency\] for the payment processing.after collected money / paid amounts have to posted in system under correct accounts and it will be alocate as per payment detail. if there any short paid or payment amounts not matching with bills amounts such kind of invoice will be keep under reconcilation accounts.