ADMINISTRATIVE ASSISTANT
GENERAL TRADING
Total years of experience :8 years, 5 Months
- Dealing with Construction and Building Materials
* Arranging meetings and schedule appointment or interviews.
* Booking and register seminar and events.
* Managing travel arrangements, which includes flight and hotel bookings for staff and
management.
* Arranging Visa (China visa) for employee going to seminar.
* Managing and ordering office supplies.
* Filling confidential documents internal and external file.
* Performing other clerical duties such as filling, photocopying, transcribing and faxing.
* File and update contact information of employees, customers, and suppliers.
* Processing office bills such us (DEWA bills, telephone and internet bills)
* Making quotations in every enquiry.
* Making Invoices and Purchase order.
* Making Proforma Invoice.
* Dealing with the Sales Executive.
* Updating the LPO monitoring details
* Making Invoice Customer details.
* Making price comparison.
* Followed up order and payments.
* Sending Statement of Accounts.
* Preparing and sending out employment offers to successfully interviewed candidates.
* Posting job vacancy thru online.
- Dealing with furniture’s client mainly ( Home
Center, Home Box, Ace Hardware and Pan Emirates)
* Answering telephone and transfer to responsible staff.
* Maintaining diaries as per schedule
* Arranging appointments
* Booking and registrations for seminar and events
* Receiving and replying to corresponding inquiries
* Manage the filing and security of the documents. (Internal and External)
* Organizing and serving meetings(production agendas and taking minutes)
* Managing Database
* Implementing new procedures and administrative system
* Arranging and making the barcodes online
* Recording and posting daily sales
* Posting of daily activity reports.
* Prepares payments by verifying documentation, and requesting disbursements.
* Preparing Monthly requisition.
* Introducing the product to the customers by a mail.
* Dealing with the customer’s queries
* Making presentation for the meetings as per the agendas
3
Purchaser
* Doing invoices purchase order, and packing list
* Preparing quotations for every enquiry.
* Making delivery order
* Making Comparative reports
* Assist in managing all activities and reports related to purchasing
* Responsible for processing items and orders.
* Preparing LPO monitoring list
* Processing custom papers
* Following the delivery items
* Preparing Import and Export documents
Accounting
* Preparing statement of accounts
* Preparing checks and processing through bank transaction
* Check collection
* Preparing Monthly expenses report
* Preparing petty cash reimbursement
* Preparing monthly payable scheduled
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