Admin and Accounts Assistant
James L. Williams Middle East / RFJ Trading
مجموع سنوات الخبرة :14 years, 10 أشهر
Accounts;
• Review and verify invoice and check request.
• Ensure invoices are matched to approved PO.
• Working with Procurement Manager where discrepancies identified in relation to pricing and follow up through to resolution and credit note management.
• Enter and upload invoices in the system.
• Dealing with supplier accounts, enquiries and all correspondence.
• Post transactions to journals, ledgers and other records.
• Reconcile accounts payable transactions
• Responsible for the payment of vendors in line with company policy.
• Research and resolve invoice discrepancies and issues.
• Complete vendor reconciliations to statements as part of internal controls.
• Generate biometric report (daily and weekly) for all sites.
• Review all timesheet summary received from the sites.
Admin;
• Check all the incoming Email and respond if necessary.
• Manages day-to-day correspondences via email, fax, letters, phone etc. (receive, sort and distribute).
• Incoming calls: answer calls and transfer to the appropriate staff member.
• Monitor incoming e/mails and answer or forward as required.
• Develop and manage a proper and efficient referencing system with a follow up procedure on all outgoing and incoming enquiries.
• Performing the other related duties as and when required to provide administrative support in order to ensure effective and efficient office operations and achieving the targets on the scheduled deadline.
• Ensure completeness of documents on file.
Manages day-to-day correspondences via email, fax, letters, phone etc. (receive, sort and distribute)
•Incoming calls: answer calls and transfer to the appropriate staff member
•Greet public and clients and direct them to the correct staff member
•Coordinate messenger service (courier etc.)
•Monitor incoming e/mails and answer or forward as required
•Develop and manage a proper and efficient filing system (Consultants, Main Contractors and Clients)
•Develop and manage a proper and efficient referencing system with a follow up procedure on all outgoing and incoming enquiries.
•Providing administrative support for all departments
•Prepares LPOs and requests for invoices
•Manages and continuously develops the database internally and externally, clients information and mailing lists
•Manages office supplies and related requests
•Responsible for Payroll
•Manage all requirement needed for the approval of Fit Out Completion Certificate (Dubai Technology and Media Free Zone)
•Supervise projects.
•Ensure completeness of documents on file.
•Prepare Catalogue/Pre-Qualification/ Submittal.
•Operate the Photocopier.
•Keep office area clean and tidy
System
Company Activities: Fire Fighting (Testing and Commissioning), Trading - Supply
(Tally) School: