Supply Chain Coordinator
Save The Children International Regional office
Total des années d'expérience :2 years, 10 Mois
• Managed the process of Regional Office relocation, ensuring seamless transition and minimal disruption to operations.
• Monitored procurement plan execution in coordination with program departments, ensuring adherence to project timelines and budgetary constraints.
• Ran reports to identify improvement areas and coordinated with management for mitigating actions, resulting in improvements in procurement efficiency.
• Ensured compliance with supply chain regulations, SCI policies, and standards, measured through manually calculated Key Performance Indicators and Management Indicators.
• Provided training and efficient guidance on procurement processes to the Administrative Team, resulting in a 30% decrease in errors and a 25% increase in on-time delivery rates.
• Coordinated delivery between suppliers and programs, negotiating leases, service contracts, and shipping agreements to optimize cost and efficiency.
• Managed international staff logistics for onboarding and offboarding processes, ensuring smooth transitions and timely support.
• Conducted weekly follow-up on payment status with Finance and reconciliations, facilitating smooth financial operations.
• Collaborated with system administrators to resolve issues and led the preinitiation and closing of the procurement systems freezing period due to coding changes, minimizing operational disruptions.
Lead on procurement requests and sourcing activities, including RFQs, Open Tenders, Comparative Bid Analysis Tool, Purchase Orders, and Supplier Payments, contributing to efficient procurement processes. Organized tender committees, ensuring adherence to due process and facilitating fair purchasing decisions. Built and maintained a robust supplier database in ProSave, enhancing supplier management capabilities and ensuring timely procurement. Provided technical support and sessions on ProSave for colleagues, aiding in system utilization and resolving procurement-related queries. Acting as Regional SC coordinator from April- June 2022 and from Feb 2023- April 2023.
Qualified Two interns in the supply chain department.
Register Suppliers on ProSave (procurement system) and make sure they provide all documents needed to be registered, qualified and integrated. Updating the RO Asset register and inventory on the needed basis. Supporting Line Manager in Raising purchase requests, purchase orders and arranging receiving of goods as per SCI standards. Notify requestor accordingly to receive goods as per right quality and quantity.
Orientation internship with skills gained from the Transformation department, Operation Channels department and Innovation department. (Feb 2020 - March2020 ). Project Implementation of Arabi online applications and the banks internal system, with IT Team. Concept of Innovation and partnership between bank and startup companies