Administrative Assistant
Abu Dhabi National Insurance Company
Total years of experience :16 years, 5 Months
In the Absence of Assistance Motor Claim person, able to issue LPO for Motor Claims and efficiently handled Customer inquiries over the phone.
Maintain Proper filing for daily correspondence, Invoices and policies for Motor Department as per Instruction of Concern Department Manager.
Tender document Collection and submission within Time frame as per the Instruction of Branch Manager.
All Cheque collection and Submission to bank and Client accordingly as per the Instruction of Accounts department and update collection receipt daily/Case by Case basis.
Daily filing documents for Motor Department (Underwriting and Claims).
Handling Renewal notice delivery and Courier across all line of Business of Insurance.
Operate switchboard telephone, screen and ensures all incoming telephone calls of clients are channeled directly to the right person in their extension numbers
Greet, screen and usher all visitors with a positive, friendly and polite manner as representative for the executive office
Monitor voicemails and emails when Manager is traveling and proactively manage urgent issues for immediate action
Facilitate and supervise cleanliness of office premise, especially meeting rooms
Prepare all necessary documents needed during meeting appointment
Maintain and process all office expense reports and reimbursement on behalf of the Manager.
Responsible in copying, faxing and filing all documents making register for easy monitoring.
Maintain and update office inventory and initiate order office equipment and supplies from time to time
Coordinate and handles hotel and airline booking reservations for travel of superiors from time to time
Log and monitor all incoming and outgoing mails and manage appropriate correspondence in a timely manner
Demonstrates extreme high level of office ethics, professionalism and confidentiality at all times
Prepare Requisition Order for Pantry, Office Supplies and General Administration use
Coordinate, request formal quotations and make purchase order for necessary supplies needed.
Receives and audits documents/information to be entered;
Sorting and distributing mails for all division
Dispatching all outgoing messages.
Scanning and book binding of manuals and various documents.
Secretarial work in the absence of secretaries.
Prepare over all filing indices in discipline wise.
Receiving & Distributing of documents to different division, Managers and Location
Taking proper attention on every client
Giving proper guidance to Newcomers
Attending telephone calls & answering respectively.
) Education
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