Finance Officer
International Rescue Committee
Total years of experience :19 years, 7 Months
• Processing of cash and bank transaction on daily basis, implement internal control procedure, in keeping with IRC policies and procedure. Ensure that cash and bank books are updated on daily basis.
• Review and check all transaction is in compliance with IRC donor and IRC requirements.
• Process and posting the monthly transaction in upload sheet for onward posting to SUN accounting system.
• Disbursement of Cash salary.
• Preparation of Cash & bank payment vouchers.
• Review and check all transactions are in compliance with donor and IRC requirements.
• Preparation of all bank account reconciliation statements on monthly basis.
• Preparation of Budget.
• Preparation of BVA Report.
• Calculation of Income tax.
• Preparation of Monthly Return.
• Deduction of withholding tax from supplier.
• Issuance of Advances & loan to employees.
• Processing of monthly income tax and EOBI on salaries. Make necessary adjustments to tax deductions by informing HR department whenever required.
• Assist field office staff in preparing cash projections
• Preparation of draft donor financial reports for review by AFC on regular basis.
• Assist the AFC to plan and perform the audit of respective program and field offices
Processing of all Bank and Cash payment.
Processing of employees Payroll.
Preparation of Bank Reconciliation.
Preparation of Budget,
Preparation of Cash flow Statement.
Preparation of Income statement.
Preparation of Balance Sheet.
Reviewing of All Financial Info and entering it in Tally software.
• Processing of petty cash transactions. Ensure that the petty cash fund is replenished on time and is under proper safety controls.
• Preparation of Bank transactions and make sure that all ledgers are updated.
• Review and check all transactions are in compliance with donor and IRC requirements.
• Preparation of monthly balance sheet account reconciliation for all balance sheet accounts whenever required. Identify differences or discrepancies and follow up as appropriate, in keeping with IRC policies, procedures and standard practices and produce for review by FC.
• Preparation of all bank account reconciliation statements on monthly basis.
• Checking of monthly time sheets to ensure accuracy, identify problems, coordinate with field office staff for salary coding and make recommendations for improvement to HR through District Manager. Process national payroll in keeping with IRC policies, procedures and standard practices.
• Processing of monthly income tax and EOBI on salaries. Make necessary adjustments to tax deductions by informing HR department whenever required.
• Assist field office staff in preparing cash projections
• Preparation of draft donor financial reports for review by AFC on regular basis.
• Assist the AFC to plan and perform the audit of respective program and field offices
• Ensure the current record is updated.
• Participate in professional development activities, as needed or requested.
• Participation in Community on instruction of District Manager
• Responsible for the overall management of vehicle feet requirement.
• Responsible for all activities related to travel, preparing travel authorization and make travel arrangements.
• Provide support to main office in HR related issues like arrangement of interviews at field office, processing of ID and insurance cards etc.
• Ensure timely payments of all electrical/internet/phone and other house related bills.
• To Ensure that all policies and procedures are in compliance with IRC and USAID & DFID policies, procedures, and requirements;
• To Manage the finance department activities in the field and schedules to meet the financial reporting requirements and deadlines specified by IRC;
• To Identify requirements for and develop reporting formats to aid in the management, operations and grant expenditures;
• To Closely monitors all financial activities, and keep the Deputy Director informed of all situations which have the potential for a negative impact on internal controls or financial performance;
• To provide Training and technical support to logistics and administrative staff and to advice them on donor requirements and IRC policies & procedures;
• Timely preparation and review of monthly bank account and cash reconciliation’s;
• To Monitor systems and procedures necessary to maintain on a current basis accurate cash forecasts for meeting future spending and insure petty cash fund is replenished in time and is under proper safety controls;
• To Prepare cash forecasts and Cash Transfer Requests in consultation with program staff for overall program activities;
• To Assists in the preparation and maintenance of the PRIDE ’s Operating Budget;
• To Review the bank and cash payment vouchers and making sure that all the required supporting documents are duly attached and are in compliance with the IRC and USAID requirement;
• To Prepare and review excels spreadsheet for the bank and cash payment vouchers and adjustment for onward posting to SUN system;
• To do a Cash count fortnightly and get it verified from manager/director;
• Submission of all original documents including bank/cash payment vouchers, cash count sheet, bank book, worksheet, imprest account, bank reconciliation report and any other report that may be specified to the office of Associate Finance Controller on monthly basis.
• Payroll - Preparation & disbursement through Bank & Cash
• Withholding Tax filing of monthly, Return.
• Monthly Sales Tax return,
• Bank reconciliation Statement,
• Monthly submission of EOBI & ESSI,
• Advances to Staff
• Preparation of Cash, Bank payment and Journal vouchers
• Other routine Accounting and Administrative tasks
• Successful Decision Making in absence of Manager Finance.
• Entering and reviewing the financial information in the software (Financial Management System).
• Dealing with Suppliers.
• Audit of Internal Books of Accounts.
• Preparation of Financial Accounts.
• Review of final invoices of patients