Administrative Officer
Ali @san
Total years of experience :15 years, 4 Months
Explore the market searching for new customers and making agreements with them.
Visit our customers and note their requirements and inform the factory to prepare it.
Maintain a data base with our customers data and schedule their needs and payments
Prepare invoices and purchase orders for our customers and follow them up regularly
Prepare a monthly report with new customers and my sales range to the management
Prepare a monthly and a yearly reports with all my sales profit and saved customers.
Registration of new companies and review of the necessary papers for registration. Uploading recently joined companies’ data in the electronic system. Archive the origin of leaves and attach them to the system (Registration Department) Maintain and regularly review data of the joint venture companies in the Dubai pensions.
Receiving the files of citizens involved in the Dubai pensions and maintain their records. Receipt of the insured files and review papers, files, and data and Compare them with the registered data with the pension body.
Calculating the Average salary amount with the insured And make sure of the data and transfer the file to the next section to complete the documentary cycle. Managing the complete process for end-of-service benefits payment collection for insured.
Receive and respond to all customers’ inquiries concerning their shipment requests.
Receive shipments on daily basis, arrange them in order according to the reference.
Handling customers’ complaints and note them and solutions in the tracker accurately.
Prepare a daily and a monthly report with the total fiscal revenue gained through selling some products through our offices
Sponsored by Reach Consultancy, Supervising about 13 employees and Responsible for the scanning and archiving and tracking project of all the transactions related to Immigration Department.
- Conducting all the administrative work as a link between the division and the general
Administration.
- Prepare board of directors meeting agenda and attend the board meeting and take the minutes .
- Collect the monthly committee reports and Submit monthly report .
- Planning and scheduling all the division’s meetings.
- Controlling all the incoming and outgoing mails for and from the division.
- Communicating with all kinds of correspondences however through mail or fax.
- Preparing and arranging all the required documents needed for issuing security pass for employees to enter the Petrol and Gas regions and panned areas.
- Performing all the reports and requisitions for the division and its staff.
- Receiving and confirming all sites’ requisitions and preparing it to be issued and saved by the responsible stores.
- Arranging and forwarding all the quotations and invoices related to the division.
- Booking and confirming all the incoming invoices against the division.
- Coordinating between the division and the external projects and sister companies.
- Controlling and saving all documents related to the division through scanning and
filing (soft and hard) copies.
- Responsible for preparing the monthly timesheet for the Employees
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- Sponsored by Reach Consultancy, Supervising about 20 employees and Responsible for the scanning and archiving and tracking project of all the transactions related to Immigration Department
- Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
- Input document data into the standard registers ensuring that the information is accurate and up to date.
- Generate the various document control reports as required.
- Typing of site documents, and follow up of all the site needs
- Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
- Maintain updated records of all approved documents and drawings and their distribution clearly
- Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
- Maintain the files and control logs as required by the project
بكالريوس فى الخدمة الاجتماعية
