Administrative And Logistics Officer
MEDAIR
مجموع سنوات الخبرة :4 years, 5 أشهر
• Base and facility Management
• Managing procurement of supplies for nutrition, health and shelter programmes and base
• Assure proper order management, including: accurate descriptions and coding and appropriate authorizations.
• Send and track Payment Requests, and address any logistics issues related to payments.
• Update all databases, including procurement tracking, pricing, market value, suppliers, supplies, contract management.
• Manage all PR documentation (with paper and online storage).
• Facilitate Framework agreements in order to optimize procurement processes and improve accountability.
• Maintain the numbering list for Purchase Requests (PR), Log Packs (LP), Receipt of Goods (ROG) and Way bill (WB)
• Help requesters with specifications, from base supplies.
• Liaise with suppliers, including the negotiation of a good price, quality and availability.
• Oversee the reception of goods process, including communications and completion of paperwork (waybills, packing lists, PR tracking).
• Supervise the Cleaner in the office and acumination.
• Schedule GIK receiving in coordination with programme.
• Facilitate RRRC vehicle passes and staff camp passes.
• Assist Logs manager in reviewing logistics performance and identifying corrective measures as needed.
• Travel
• Assist in fleet planning and travel itinerary management (backup)
• Assist in driver safety & user safety training.
• Assist in the creation and maintenance of framework agreements.
• Communication
• Maintain a transparent, honest and supportive communication structure with colleagues to ensure they are informed of applicable logistical activities and requirements.
• Provide training, advice, mentoring and coaching as required to all relevant staff on logistical procedures, internal controls and the logistical requirements of donors.
• Develop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships.
• Assist the other logisticians with their duties as and when necessary, as requested by the Logistics Manager/Deputy Logistics Manager.
• Keep record of all Medair assets and equipment and maintenance.
• Periodic Inventory conduction for all assets and equipment’s.