Administrative Assistant (Temporary placement)
Abu Dhabi Ports Company
مجموع سنوات الخبرة :4 years, 9 أشهر
Administrative Assistant (Temporary placement)
Abu Dhabi Ports Company (ADPC), Abu Dhabi, UAE
October 2012 till February 2013
• Attending phone calls
• Receive and file incoming letters and documents
• Planning and scheduling meetings.
• Helping the manager in conference.
• Using fax machines and scanners.
• Regular interaction with all the staff members including technical
department.
• Handle managerial duties in the absence of manager.
• Finding best solutions to overcome any hurdles in the company.
• Create, control and monitor all administrative requirements of the other
departments
• Maintain stationary supplies and coordinating deliveries
• Other task assignment
HR Coordinator
Sawaeed Employment L.L.C, Abu Dhabi, UAE
April 2011 till September 2012
Duties and Responsibilities
Recruitment - Overseas
• Receive CVs from recruitment agencies whenever applicable.
• Update the recruitment monitoring for all overseas recruit
workers.
• Facilitate recruitment formalities for overseas recruit.
• Scan, review, reject and arrange applications according to standards
• Forward all approved visas to recruitment agencies.
• Follow up with recruitment agents' flight details of workers who
already have visas.
Recruitment and Selection
• Understands the client requirements (All Categories) from Sales
& Marketing Department on a daily basis.
• Places advertisements on job portals and newspapers - as a
part of recruitment process.
• Handles the recruitment process for all categories from resume
sourcing to placements of qualified applicants.
• Sorts out resumes of qualified applicants based on company's
demands and requirements from the clients.
• Conducts initial screening of applicants, telephone interview and provides assessment for initial interview.
• Prepares all relative documents of recruited applicants for submission to the PR section for visa process.
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Curriculum Vitae •
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Monitors, update, receive and send visas to the respective
agents and selected applicants.
Coordinates with recruitment agents pertaining to arrivals of workers.
Provides replacements for blacklisted and cancelled applicants
whenever applicable.
• Coordinates with recruitment agents on visa expenses for workers under probation period in cases of termination and / or
resignation.
• Coordinating with hiring departments in terms of mobilization
date of the employees.
Human Resources
• Prepares offer letter (Arabic and English template) for all
selected applicants.
• Account manager for Emirates Identity Authority & Abu Dhabi
tourism authority and Securities and Commodities Authority.
• Attend to staff queries related to salary disputes, grievances,
leave application, benefits and employee relations.
• Monitors and updates staff attendance and leave. Prepare
tracking list.
• Ensures compliance with all applicable employment laws and regulations.
• Ensure HR maintains accurate files and records in accordance with company rules and regulations and the Labour Law.
• Other HR and Admin related issues from time to time.
Group Administrative Manager Secretary.
Texxon Trading Company, Abu Dhabi, UAE
Jun. 2008 to March 2011
Duties and Responsibilities
Administration
• Prepare, type, word process and proofread a variety of documents including general correspondence, agendas, reports,
memoranda and statistical charts from rough draft or verbal
instruction
• Answer the telephone; screen and route calls to appropriate
personnel; respond to complaints or inquires; provide
information on departmental policies and procedures as required.
• Perform a wide variety of general clerical work including the maintenance of accurate and detailed files, logs, manuals and
records; verify accuracy of information; research files for staff.
• Receive, sort and distribute incoming and outgoing
correspondence and mail.
• Monitor and maintain control of a variety of documents, records and reports; track storage locations, required retention time and inventory of all documents; update records management
database.
• Create and maintain accurate schedules and calendars for HR
assigned activities; reschedule events as needed.
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Curriculum Vitae Collection officer
AL-Mashreq Bank Abu Dhabi, UAE
March 2005
Member of the application collection team for four companies: SHUAA CAPITAL, DANA GAS, TAMWEEL, ETISALAT (EITC)
- Collecting applications from customers subscribing into the initial public
offering.
- Scrutinizing the applications and attached documents for their
completeness.
- Preparing a tracking sheet for all applications collected on each day.
• Work 6 months as customer service in HSBC Bank
• Work 6 months as sales agent in ALICO (American Life Insurance
Company)
• Al KHAWARIZMI International College Diploma In Business Administration - Abu Dhabi March 2009 Personal detaiks Notice period: Immediately Available
• High School Certificate, High School Abu-Dhabi