Personal Assistant, Vice President Disribution
Mantrac
Total years of experience :6 years, 3 Months
• Screening telephone calls, enquiries and requests, and handling them when appropriate
• Meeting and greeting visitors at all levels of seniority
• Organizing and maintaining diaries and making appointments
• Dealing with incoming email, faxes and post, often corresponding on behalf of my manager
• Taking dictation and minutes
• Carrying out background research and presenting findings
• Producing documents, briefing papers, reports and presentations
• Organizing and attending meetings and ensuring that my manager is well-prepared for them
• Liaising with clients, suppliers and other staff
• Deputizing for the manager, making decisions and delegating work to others in the manager's absence
• Devising and maintaining office systems, including data management, filing, etc.
• Arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
• Managed the products’ progress flow between the factories and the customers - so as to satisfy the Customer’s order whilst respecting the PL/UOT’s commitments (costs, delays, quantity and quality)
• Respected and implemented customer’s logistical instructions
• Dispatched merchandise at the best costs whilst respected each shipment’s constraints
• Interfaced with shipping Companies worldwide:
• Bookings: optimized the shipment flow by contacting worldwide shipping lines to make proper reservations of containers and vessels.
• Following up quality of service: shipping and supporting documents
• Supply bill of lading instructions to shipping companies at the latest: on date of ship’s departure
• Validated merchandises’ fret invoices as regard to the actual shipments
• Informed the Commercial Assistant of shipment progress
• Supplied, on time, customers with all necessary documentation required for custom clearance
• Followed up expeditions to solve any problems that may arise during the process
• Updated the system with customer logistic instructions
• Audited Letter of Credits, Letter of Guarantee, and various banks’ documents to ensure consistency with the company’s policies and procedures
• Participated in the monthly sales analysis by analyzing the monthly orders to review target’s achievement
• Contributed in training newly hired employees
• Participated in working groups
• Replacement on other countries such as Morocco, Tunisia, Bahrain, Dubai, Kuwait, Yemen during periods of vacation
The Grand Museum of Egypt is affiliated to the Supreme Council of Antiquities under the Ministry of Culture and is going to be built near the Pyramids. The mission of the unit was to initiate a fundraising campaign for establishing this project, which is planned to house the largest collection of ancient Egyptian artifacts.
Job Description:
• Developed the Fundraising Campaign Brochure explaining the different giving opportunities
• Built a database of potential donors and sponsors in Egypt and worldwide
• Developed a worldwide fundraising website for the Grand Museum of Egypt in cooperation with an IT expert
• Prepared the formation of a board of trustees to lead the fundraising campaign which was composed of prominent personalities from all over the world
• Prepared the Grand Museum of Egypt Promotional Campaign which included miscellaneous fundraising tactics such as pay per call donation and pay per Free Internet Access
• Prepared the fundraising events.
