Assistant Commercial Property Manager
REH
Total years of experience :18 years, 5 Months
Responsible for all aspects of client and tenant satisfaction. Of specific importance is working with the Property Manager in achieving stated financial results (Net Operating Income, and cash flow) and operating objectives (leasing, capital improvements, system enhancements, tenant satisfaction, operating expense control, etc
Managed day-to-day operations of a 512 -unit in Souk Al-Mubarakiya.
1.Tenant relations: Maintaining positive relationships with tenants, addressing any issues or complaints they may have, and ensuring that the property is kept in good condition.
2.Lease administration: Negotiating leases, preparing lease documents, collecting rent, and enforcing the terms of the lease agreements.
3.Financial management: Creating and managing budgets, preparing financial reports, and ensuring that the property is generating revenue.
4.Maintenance and repairs: Coordinating with maintenance staff and vendors to ensure that the property is kept in good condition, addressing any repairs or maintenance issues that arise.
5.Marketing and leasing: Marketing the property to potential tenants, conducting tours, and filling vacancies.
6.Compliance: Ensuring that the property complies with all applicable laws, regulations, and insurance requirements.
7.Risk management: Identifying and mitigating risks related to the property and tenants.
8.Strategic planning: Developing and implementing plans to increase profitability and enhance the overall value of the property.
9. Created and managed budgets and financial reports for the property.
10. Maintained accurate records of rental activity and occupancy.
Provides administrative support in a variety of capacities, including telephone coverage, copier projects, mail handling, and report generation.
Maintain all office filing systems, including contract files, vendor files, and accounting files.
Process and review all invoices submitted for approval, verify charges, match bills to receipts or other purchasing documentation, break out payments to appropriate accounts (if applicable), preparing them for review and approval by Property Manager.
Demonstrate outstanding customer service in all areas of responsibility.
Assist in the coordination of tenant move-ins and move-outs.
Duties include, but are not limited to;-
Managing the day-to-day operations of the office.
Analyzing incoming email and phones to determine their significance
Maintain the general filing system and file all correspondence in a hard & soft copy and electronic filing systems also able to create new system file
Greeting and hosting visitors.
Preparing and editing correspondence, reports, Quote Request, Purchases Order and presentations using appropriate software packages.
Co-ordinate travel arrangements.
Planning and scheduling meetings and appointments.
Prepare the financial statements reports for the departments.
Support the department to apply Management Information system procedures and policies.
Receive an annual general meeting & extraordinary general meeting proxies and prepare the schedule for the date held and attend person.
Coordinate with funds Managers regarding increase capital call, distribution and swap shares.
Moreover handle and maintain an Initial public offer and private Placement Memorandum documents.
Observe a disclose and news particular KCMCC funds and private equity in local and regional media.
Compose letters for portfolios and funds managers regarding investment opportunity invitation, capital call, and distribution and swap shares. Responding about inquiry from a small KCMCC'S shareholder as (Investment relationship)
and tasks toward Business Development advisory.
Prepare project organization and communication charts to business development advisory. Send out quotations, tenders and per -qualification documents to clients and request quotation, purchase orders to suppliers.
Assist the Director in several administrative duties, such as documentation, Preparation of contracts, attendance, leave schedule and other task to create effective administrative procedures. Effectively and accurately communicate relevant project information to the client and project team.
Review field inspection reports from Consultants throughout the life-cycle of the projects. Creating a project management calendar. Prepare reports on a regular basis for acting business development advisory.
Reviewing and routing internal and external e-mails.Co-ordination of appointments, screening of incoming calls.
Arrange for internal and external meetings and conferences.
Travel arrangements (bookings for flights, hotels, transfers, arranging visas, prepare itinerary).
Prepare expense reports, follow-up payments.
Filling and archiving incoming and outgoing documents in hard
Prepare daily sales report for executive’s
Execute purchase order for the customers and Compose the Burgan Oil Quotation when sales preventives out .
Prepare meetings agenda and record action minutes.
Update mail/phone directories and make available to staff
Familiar with all Secretarial functions.
Works closely with the Customer Service
Follow update API & SAE standard on engine oil guide.
My field is mixed Information Technology with Administrative Affair
