Coordinator/ Technical Librarian/ Secretary
Kuwait Airways
Total des années d'expérience :10 years, 8 Mois
Secretary in Kuwait Airways from 02-02-2011 to 20 August 2014.
• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
• Devising and maintaining office systems;
• Booking rooms and conference facilities;
• Using content management systems to maintain and update websites and internal databases;
• Attending meetings, taking minutes and keeping notes;
• Managing and maintaining budgets, as well as invoicing;
• Liaising with staff in other departments and with external contacts;
• Ordering and maintaining stationery and equipment;
• Sorting and distributing incoming post and organising and sending outgoing post;
• Liaising with colleagues and external contacts to book travel and accommodation;
• Organising and storing paperwork, documents and computer-based information;
• Photocopying and printing various documents, sometimes on behalf of other colleagues.
• Recruiting, training and supervising junior staff and delegating work as required;
• manipulating statistical data;
• Arranging both in-house and external events.
• Manages all of the logistical and administrative work needed to ensure instructor-led and online training programs run successfully.
• Ensure that both the trainers and the participants arrive on time to a prepared training facility with all of the training materials and equipment in place and ready for use.
• Making travel arrangements for trainers and participants, emailing training pre-work and class reminders to participants, shipping training materials, managing catering, coordinating training vendors and filing contracts, enrolling participants, scheduling courses and maintaining a training calendar, setting up and breaking down training rooms, managing the Learning Management System (LMS), and gathering and analyzing course evaluation and attendance data.
Cashier cum Sales Administrator Al-Mulla Automotive Company.
From 2007- 2011
• Joined as an Administrator for the Car showroom.
• Handling administrative and operation task
• Handling all incoming, outgoing & confidential correspondence
• Handling all cash transaction to the customer, petty cash handling for retail, fleet, heavy equipment and commercial divisions.
• Issuing credit note to credit agency, issuing refund to customers.
• Handling invoicing & delivery reports,
• Data entry of traffic fines and proper documentation of invoices, delivery reports, promotion details and inter office memos.
• Supervision of the show room, providing daily reports, weekly and Monthly reports to management.
• Maintaining all cars inventory, sales and receiving new cars.
• Handling stationery in charge for all shops,
• Preparing interoffice memos,
• Handling ministry of interior traffic fines for staff and company vehicles.
Storekeeper Al Abraq Trading Company, Jahra From 2004 to 2007
• Receives and inspects all incoming material and reconciles with purchase orders; processes and distributes documentation with purchase orders; reports, documents and tracks damages and discrepancies on orders received.
• Makes intra and intercampus deliveries of requested surplus office furniture and merchandise; maintains records of all deliveries.
• Fills supply requisitions; assists buyer to order adequate merchandise and supplies; delivers orders to faculty and staff.
• Receives, stores, tags and tracks surplus property; prepares property lists for items to be sold at auction.
• Receives and stores documents and confidential files; maintains record of approved document and confidential file destruction.
• Ships canceled and damaged items back to vendors as appropriate.
• Delivers and sets up furniture for various campus events as requested.
• Handles and documents storage and transportation of hazardous materials.
• Maintains the warehouse, records area and stores area in a neat and orderly manner.
• Answers questions regarding procedures and resolves discrepancies regarding receipts, deliveries, warranties, repairs and surplus property.
• Trains and directs the work of student assistants.
• May serve as a lead worker to other classified staff in the area.
Major Studies: General Management International Business Principle & Practice of Management Organizational Behaviour Consumer Behaviour Operation Management.