Senior Business Planning Assistant – Business Planning Department
Farabi Petrochemicals Company
Total years of experience :19 years, 2 Months
• Provide assistance to Strategic Planning Manager in defining, developing and implementing business planning processes
• Coordinate with companies to collect the necessary information for the contract developments and shipments tracking of feed-stocks.
• Collate required information from the operations team to ensure that the specifications of the products and requirements are aligned with the invoices and POs issued.
• Follow up on the purchasing and shipments by reviewing the orders, receipts and stock to ensure the continuity of operations and processes.
• Calculate demurrage for raw materials shipment and share with the supplier after full revision with Business Planner.
• Prepare the daily raw materials every day, plan for raw materials shipment before arrival month and negotiate with supplier to accept the vessel of each raw materials shipment; expedite shipments clearance for imported raw materials.
• Perform raw materials quantities reconciliation for all Materials to detect any difference between bill of lading quantities and received quantities in plant.
• Manage month closure containing feedstock invoice, discharge summary and report for each month sharing to Account Payable Department.
• Create and cancel service entry sheet for each invoice through SAP System; detect the invoicing errors to communicate and resolve issues for payment.
• Raise Purchase Requisition for next shipment of raw materials, utilities and services and creating goods received note for all received raw materials through SAP System.
• Maintain documents files and scanning documents files in share folder documents and update them from time-to-time for Business Planning Department.
• Implement approved section policies, processes and procedures, and monitor adherence to ensure that the work is carried out in a controlled manner.
• Review the different documents (LOI, Quality Certificates, Bill of Lading, etc.) of all the shipments to ensure that they are accurate and are in line with the purchase orders and requirements.
• Assisted in managing overall logistics operations of the company to meet budgetary & other non-financial targets.
• Oversaw warehouse, inventory control, material handling, customer service, transportation and planning workers.
• Developed and executed various strategic and operational initiatives for the smooth running of logistics operations.
• Scrutinized all invoices for logistics services against service requests from the logistics office and submitted invoice package to the logistics officer for certification
• Presented payment requests for logistics services after allocating various costs to the requesting programs.
• Tracked the status of incoming international supplies, and coordinated with the central Supply Division.
• Monitored the performance of clearing agents, informed them about inbound shipments and ensured that the necessary documentation was provided to the forwarder.
• Followed up with the central supply office for the provision of exemption requests.
• Monitored and ensured that all incoming shipments are intact and accurate, prepared outgoing shipments, reviewed shipment documentation such as invoices and packing lists, and maintained inventory of shipping supplies.
• Spearheaded efforts to meet cost, productivity, accuracy and timeliness targets in logistics operations.
• Ensured development and correct usage of long-term logistics capacity in the store according to range frame including space, equipment and people as a part of the total supply chain capacity.
• Supervised the Inventory Control and Warehouse teams to ensure the highest level of work efficiency within the budgeted productivity, motivation and control all the operational costs.
• Reviewed and summarized all expenditure and provided activity report to the logistics officer; provided goods status reports to concerned programs and to the logistics unit at the national level.
• Rendered operational support for supply, distribution, warehousing, inventory, customer service and transportation.
• Managed the shipping of products from one destination to another, arranged transportation, scheduled staff and orchestrated deliveries to meet customer demand without delay.
• Oversaw procurement and maintained records of all outstanding purchase orders with external vendors.
• Arranged and oversaw transportation and forwarding services for all orders to ensure material delivery as per schedule; expedited all critical orders with local subcontract vendors.
• Reviewed expediting schedules on all customer orders, obtained and forwarded the information to planning and sales teams.
• Managed all duty customs sales and tax functions, including certification, verification and drawback, while ensuring compliance with governmental agencies.
• Liaised with custom brokers for updated reporting procedures and valuations
• Established strong relations across a network of suppliers, vendors, transportation services and clients.
• Developed and maintained healthy business relations with customers, ensured their needs are met and complaints are resolved in a timely manner, while providing quick and efficient service.
• Assisted senior management to implement changes in business processes and systems to achieve goals & objectives.
• Monitored operational performance according to company standards and ensured necessary actions to increase the performance levels.
• Developed and implemented effective sales strategies and marketing programs that drove demand for the products.
• Tracked sales leads, arranged sales appointments, provided information to the sales team and processed sales orders.
• Managed sales of the widest range of company’s products to assigned customers and provided feedback of any competition activity within the area.
• Developed strategies for effective business development, order execution, price negotiations, post-sales follow up with clients for payments and providing exemplary client service.
• Monitored competitors move as well as major trends and shifts in client’s behavior and reported accordingly potential findings to the Sales Manager.
• Spearheaded efforts to build a new customer base to maximize sales, retained existing customers by providing prompt customer service; kept accurate records of discussions or correspondence with customers.
• Informed product developers of possible product improvements and changes to ensure that company products meet current market needs.
• Coordinated processes to ensure effective order execution and timely delivery of Cement to customers.
• Managed the dispatch system to receive the truck single delivery order (SDO) for timely dispatch of finished products.
• Liaised with stakeholders including partner organizations, suppliers and distributors, colleagues, and customers and developed a professional relationships with them for increasing market exposure and profitability.