Supply Assistant
Unitated Natoins&African Union In Darfur(UNAMID
Total des années d'expérience :18 years, 10 Mois
- Carry out routine stock related tasks (Stock taking, inventory, packing, picking, distributing, etc) in compliance with supply procedures.
- Maintain warehouse at ARC & Super Camp in physical condition that meet mission requirements (clean, organize, safe, etc).
- Assist in maintaining strategic stock level: Stock cards update, accuracy when receiving, distributing and reporting weekly and monthly.
- Assist the supply officer in receiving the requests of different items from different sections, to be issued to the requesters and bring them back to Galileo team to complete the issue voucher.
- Packing and shipping items which are requested from different sectors in Darfur with assistance of dispatch team
Ensure that all goods are well packed and securely stored.
2-Ensure that stock levels are recorded correctly on bin cards.
3-Chech deliveries of goods for Quality &Quantity.
4-Record details on goods received forms.
5-Issuing goods from stock only on receipt of an authorised stock request forms.
6-Organising the manual loading of and unloading of vehicles when necessary.
7-Compile regular stock reports and stock reconciliation.
8-Ensure that discrepancies in stock levels are reported to the line manager.
9-Ensuring that all heals and safety procedures are unde5rstood and followed.
10-Managing guards and prepare regular meetings and trainings to have well manage the stores.
11-Maintains supporting files and database with respect to Supply Section - Fuel Unit;
12-Controls and manages fuel related items requisitioning and delivery;
13-Records contract actions and monitors activity. This includes coordinating with missions on delivery schedules, 14-follow-up and receipt of Receiving and Inspection (R&I) reports, verification of invoices against R&I reports, recording contract status at all stages of process;
• Initiates requisition when required, records deliveries, progressive funding and expenditures, liaises with missions on receipts and associated actions;
• Receive and process requests for Visa, F1 document, contractor’s ID card and book keeping;
• Verify original invoices submitted by the POL supplier for payment;
• Ensure that all financial and procurement rules and regulations are adhered to when processing payments.
• Liaise with Procurement Section, Contract Management Unit and Finance Section to ensure timely settlement of invoices and recovery of funds where required.
• Maintain the accurately record all POL accounting data on electronics files, databases on regular files as required;
• Produce reports on the status of outstanding requisitions, paid and/or outstanding invoices, payments and related details;
• Managing incoming/outgoing correspondence, ensuring that correspondence is logged and appropriately delegated;
• Manage office equipment and supplies;
- Receive from Elfasher Logistician all IOF (Internal order forms) approved by head of department and enter the requests in the Order Follow up (OFU). Archive all IOFs.
- Process the requests by preparing quotations forms and make an assessment of the market and collect at least three quotations for each item if the items are not included within the price catalogue or item available in stock.
- Up-date regularly the catalogue of price for market in collaboration with Supply Manager.
- Prepare and submit for approval all documents of purchases Logistic Officer and Administrator.
- Coordinate the payment by collecting the invoices and ensure that all information needed by the Administrator is on it.
- Organize the payment of the suppliers.
- Justify the cash advances with finance department (Administrator).
- Making deliveries from market purchases, to stores and to requesters using delivery notes documents.
General economic studies and Agricultural Economics
