Youstina Adel

Serve as the primary point of contact for office maintenance,
mailing, shipping, supplies, and equipment management.
Ensure consistent implementation and compliance with office
policies and procedures.
Support the Human Resources team in onboarding new
employees and coordinating staff engagement activities and
events.
Manage the procurement of office essentials, including
equipment, stationery, and pantry or buffet supplies.
Prepare and submit accurate daily and weekly reports to
management, ensuring timely updates on office operations and
activities.

Organise and coordinate office administration and procedures, in
order to maintain organizational effectiveness, efficiency, and
safety.
Organize & schedule meetings and appointments and prepare
their related, agendas and meeting minutes.
Point person for maintenance, mailing, shipping, supplies,
equipment & bills.
Make sure that office policies are implemented.
Coordinate with IT department on all office equipment.
Assist the HR department in the onboarding process for new hires
and in preparation for employees engagements events.
Responsible for travel arrangements and hotel reservations for
employees.
Responsible for the purchasing of office equipment, stationery
office supplies & buffet supplies.

Allocate projects files to qualified suppliers (freelance translators).
Recruit freelance translators from different recruitment platforms,
recruitment process includes:
-Posting Ads. on different platforms.
-Inviting freelancers that have experience matching each
project.
-Sending NDA (Non-disclosure agreement) to new freelancers
to sign.
-Sending new freelancers test samples to complete.
-Proofread freelancers samples.
-Agree with qualified freelancers on their rates for each
service.

Contacting different clients to understand their requirements for
graphic designing of new (Newsletters, Ads, E-signatures, Menus
& Brochures).
Receive and deliver emails from and to clients and printing house.
Issuing invoices and sending them to the client and accounting
department.
Assist with the day to day operations of the office such as filing
paperwork, answering phone calls, preparing documents for
meetings and managing the calendar of the supervisor.

Examining company accounts and financial control systems.
Checking that financial reports and records are accurate and
reliable.
Ensuring that assets are protected.
Identifying if and where processes are not working as they should
and advising on changes to be made.