Finance Officer
Akhaya Women Myanmar
Total des années d'expérience :8 years, 2 Mois
Responsibilities,
• Maintain cash books and records, payments and receipts while
ensuring proper account and budget codes used for every payment and receipt
• Prepare annual budget for project level and check monthly and quarterly budget submitted by program team
• Involve in the preparation of organization budget by assisting Finance Coordinator and Program Manager
• Prepare monthly Cash flow Forecast including monthly and weekly bank withdrawal plan
• Involve in the process of organization audit and the donor audit
(preparation for the required documents, dealing with the auditors
throughout the process)
• Monitor currency exchange rate for analysis of the exchange gain/ loss issue
• Immediately report to Finance Coordinator about any anomalies found while performing the above tasks.
• Prepare Fixed Assets Schedules. Financial Reporting
• Prepare monthly consolidate financial report of Akhaya for
government, donors and partners
• Prepare monthly financial report for all projects on time in compliance with Akhaya's finance policies and procedures
• Prepare monthly budget review report and inform highlighted area to Finance Coordinator and program team
• Involve in the preparation of staff salary and other allowances on monthly basis
• Data entry for daily expensed.
• Maintain cash book, ledger and other financial records for documentation of receipts and expenditures.
• Maintain documentation on expenditures, vouchers and financial records.
• Check and Control Working Advance Clearance.
• Check and Control requisitions, payment vouchers, claim bills and other supporting documents with accurate coding for necessary approval.
• Ensure and check all cash payment and receipt vouchers are attached with relevant supporting documents.
• Check and validate invoices and claim bills before payment.
• Check claims for reimbursements expensed.
• Make Bank Reconciliation at the end of the month.
• Cash count and Ground Stock count monthly.
• Prepare monthly financial reports in accordance with company procedures and guidelines and requirements.(Manufacturing Cost, Trial, and Profit and Loss)
• Register the Fixed Assets into the Excel.
• Run process receipt and payment of cash for approved purchases;
• Make payments per instruction from the Finance Manager .
• Maintain Cash Receipts and Payment vouchers in order and correctly filled.
• Safeguard money through keeping cash in the office-safe and keep the keys of office-safe with my-self. No one should have access to keys of the office-safe.
• Enter into the cash book on a daily basis.
• Collect cash from the bank/money transfer institutions as required.
• Make sure all financial transactions and payments comply with policy and procedures. Payment Request Vouchers are properly filled out and approved. All transactions are adequately supported and auditable.
• Assist with ensuring payroll and timesheet information for staff at township level is maintained.
• Assist in distribution and gathering of payroll slips for field staff at way.
• Keep supervisor informed of all activities including concerns on a regular basis.
• Maintain and register the Fixed Assets at Excel.
• Perform any other relevant duties related to finance assigned by Finance Manager