Office Manager,Sourcing manager
LLC Pioneer Hi-Bred Rus, DuPont Buisness
Total years of experience :17 years, 5 Months
Providing all sorts of the administrative support when required to all company departments on different levels, paperwork and documentations flow, meeting preparations. Project leader of moving to the new head office: choosing building, preparing layout, choosing suppliers for reconstruction works, working on design and choosing furniture, supervisor of marketing and corporate events .
Event management/marketing : arranging corporate meetings, marketing events, team-buildings.
HR: On-boarding new employees, keeping personal data of employees, preparing internal policies and instructions, reporting working hours.
Travel bookings, preparation all required documentation necessary for visas.
Ordering promo-materials, calculating balance of promos. Preparing marketing budget. Managing invoices/requests flow, office supply. Keeping updating register of cars, employees information and personal files. Coordinating, preparation of supporting documents and reports of financial accounts for External and Internal Auditors.
Sourcing manager: New Vendor Selection\Tender;Provide Approval for goods\services requested . Signing contracts on behalf of country manager within approved threshold, .developing procurement procedure (based on a standard procedure in other LEs). Developing standard templates of agreements .Development of the Report for Spend Review and controlling spend flow.
Security Site Leader: providing instructions and internal organization.
Organizational Vibrancy Advocate of Russia site: control of following of internal HR policy of respect of people
-supporting to managers in the area of reports, paperwork and documentations flow, meeting preparations
-- office supply
- booking hotels and tickets for director, arranging travels
- working with foriegn suppliers, signing contarct, puting orders for products
-working with custom broker, preparing documents
- closing vacancies in department, working with HR agencies
• Reviewing, analyzing and underwriting sales reports
• Preparing financial reports of employers
• searching for CV on job sites
• taking interviews and working with HH agencies
• Booking Hotels and tickets for director
• Signing contracts with customers
• Assisting in the co-ordination of organizational and administrative functions in all areas
• Managing invoices/requests flow, supporting managers in the area of reports, paperwork and documentations flow, meeting preparations
• Office supply
• -organization of trainings and teaching events of the company
• -Preparing notes, reports and research information
-recruiting personnel considering requests of companies
-taking orders for personnel of clients
-searching for CV on job sites
-taking interviews
Diploma with merit, excellence
