Sr Manager Contract
Malaysian Resources Corporation Berhad
Total years of experience :28 years, 10 Months
Senior Manager Contracts for Contracts & Procurement Department under Environment, Construction and Engineering Division.
To monitor and implement best practice of contract management with highest standard of integrity, transparency and ethics throughout all practices and activities of procurement and contract administration in line with Quality Environment Safety & Health (QESH) Management System and Company Policy for assigned projects toward achieving the company goals.
Key Accountabilities/Responsibilities include the following:
Managing and coordination of contractual issues with peers, subordinate, clients, subcontractors, external expert/specialist consultant, inhouse legal department and external legal firm.
Managing and guiding the process of contract to ensure the company's contractual obligations are met and fulfilled in any undertaken contract.
To ensure timely and accurate report submission to the management, customers and other stakeholders.
To implement all policies, activities, procedures, instructions as relevant and required by QESH Management System.
To serve as point of reference on contractual and commercial issue, CIPAA Payment Claim and Letter of Demand to/from Client and Subcontractors.
Manage dispute resolution process both for Construction Industry Payment and Adjudication Act 2012 (CIPAA) (Adjudication) and Arbitration and prepare a regular report.
To attend to all incoming correspondence from Clients, Consultants and Subcontractors and ensure timely reply.
Advise terms and conditions of Contract to peers and interested parties/other stakeholders.
Disseminate legislative changes, consult and coordinate with the legal department and expert/specialist consultant as needed.
Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results.
Manage the tendering process for future projects with Clients and ensure competitive bid documents are submitted on a timely basis for project tendered.
Manage the subcontracting process and ensure competitive bid documents are received, evaluated and awarded on a timely basis.
Provide expertise in tendering and subcontracting process ensuring financial, technical, commercial, standards are embedded in the documentation.
Together with the Project Directors, manages the project milestones and costing and ensure projects are completed within the specified time-frame, specification and allocated budget.
Appointed as a Senior Manager Contracts and Claims for Contracts and Claim Department.
Responsibilities include the following:
Advising and ensuring contractual compliance and deliverables are achieved and adhered to.
Reviews of draft Variation Order (VO)/Change Order, reviews of rejection and prepare rebuttal.
Reviews of draft Contractual Claims including Loss and Expense Claim, Disruption/loss of efficiency and Acceleration Claim, demonstration of entitlement, defending claim and settlement.
Reviews of Subcontractors Notice of Delay, Request for EOT, imposition of LAD and Loss & Expense Claim.
Defending Contractual claims from Subcontractors including preparation of fact-finding, events chronology, timeline, and quantification of delay (float, Critical Path Analysis supported by Planner).
Support Tender Dept. in reviewing COC/GCOC and other contractual requirements during Tendering Stage.
Support Procurement Team in technical and commercial evaluation, clarification and negotiation of Subcontract packages.
Procurement of Insurances for project (Project Insurance) such as CAR, TPL and Workmen Compensation and Insurance for completed Building/Premise (Property Insurance) such as Fire & Perils, All Risks, Public Liability, Electronic/Equipment & Machinery Breakdown, Plate Glass & Burglary and Insurances for completed Civil works such as Civil Engineering Completed Risk (CECR), Burglary and Public Liability.
Prepare draft and finalise Turnkey Contract Document with Client.
Preparation of Letter of Intent and Letter of Appointment to Consultants for Turnkey Projects including negotiation on T&C/GCOC.
Monitor status of Client’s Variation Order (VO), Subcontractor’s VO, delays/EOT and Loss & Expense Claim.
Monitor submission of Professional Indemnity Insurance & Letter of Indemnity/Design Guarantee by Consultants.
Coordinate with Project Planner and PM for submission of application for EOT, issue Notice for delay, Notice of EOT and Notice to claim for Loss & Expense/Acceleration/Disruption.
Work closely with in-house legal team (Legal Counsel) and, where needed, with external counsel and Project Team on dispute cases with Subcontractors/Suppliers related to Payment Claim under CIPAA, Letter of Demand (LOD) and other litigation matters.
Managing and guidance team members.
Client: M/s. INSTANT OPTION RESOURCES SDN. BHD, SELANGOR.
Scope of Services:
Review of new Tender Package/Bid Document, Contract Documents and advice on contractual requirements and compliance.
Review of potential Variation Order/Change Order.
Drafting and reviewing on contractual correspondence related to Notice of Delay, EOT, Disruption and Intention to Claim for Loss and Expense/Prolongation Costs and Disruption.
Preparation of claim and template for Loss & Expense/Prolongation and Disruption and defending the same.
Statement of Final Account.
Senior Contracts Engineer for Engineering and Corporate Division in QP’s Contracts & Procurement Department. Report to Lead Contracts Engineer and Assistant Manager on single point accountability for all assigned tenders/contracts from inception stage till Contract close out including administration of Contracts and Variations (VO), Claim & Dispute Resolution, rendering contractual support on payment, Quality Management, HSE requirements & Contractor performance in accordance with professional standards and company established policies, regulations and procedures.
Responsibilities include the following:
Review and advice of tender strategy at the inception stage of tender.
Pre-qualification/short listing of bidders - preparation of pre-qualification documents, invitations, evaluation criteria, evaluation report and submission to Tender Committee.
Provide professional advice, expertise and practical assistance to End User/Project Team which include review and update of Scope of Work/Service, verification of the completeness and accuracy of the technical information, check discrepancies and ensure consistency throughout various sections/parts of the Tender Document.
Provide advice during tender preparation stage on the most suitable contracting strategy and ensure Tender Document meet Corporation/Company regulations, procedures and standards.
Liaise with Finance and Insurance Department during the tender preparation to ensure company’s interests are protected.
Ensure all risk assessment and risk mitigation measures are adequately identified, addressed and managed in accordance with Corporation HSE Risk Management procedures/guidelines.
Ensure technical and commercial bid evaluations are conducted in a fair and ethical manner and meet the evaluation criteria, terms and conditions of tenders, policies and guidelines.
Participate actively in technical evaluation bids, identify deficiencies/ deviations/reservations, preparation of clarification correspondence and technical evaluation report.
Lead the commercial evaluation team, prepare commercial evaluation report, price and rates analysis and submission to Tender Committee.
Analyzed contractual proposals/bids received, clarification and negotiation with bidders to resolve all contractual terms and conditions and pricing issues during tender evaluation period.
Involved in commercial negotiation with bidders, briefing the management and award recommendation to Tender Committee.
Evaluate critically on all claims raised by Contractors, attend negotiation meeting and advice End User/Project Team of the admissibility/ entitlement.
Evaluate EOT issues including Loss & Expense Claims and advise the management and Tender Committee.
Prepare and administer the issue and control of all Service Orders, Minor Works Contracts, Master Service Agreement and prepare Variations to Contract for signing by Contract parties.
Review Tender Bond, Bank Guarantee Performance Bonds, Contract Insurance requirements, etc and ensure meet the requirements.
Support End User/Project Team and coordinate with Finance Department and Legal Representatives on various contractual issues.
Evaluate all variations, amendment to contract, claims, and dispute with the contractor, and prepare report to management and submission to the concerned Tenders Committee for approval.
Assist the department in reviewing draft Regulations, Contract Procedures, standard template/model of contracts & contract strategies.
Serve as focal point/Coach in the development and training/coaching of Qatari staff.
Contracts Coordinator for Bunga Raya E CO2 Removal Platform Topsides (11, 000 ton). Report directly to Project Services Manager and Senior Project Manager.
Responsibilities include as follows:
Short listing of bidders, invitations to tenders (subcontract packages), evaluation criteria, technical and commercial evaluation report, submission and recommendation to the Management.
Evaluation of Subcontractor’s proposed Change Request/VO and coordinate Change Orders’ approval process involving Project Management Team (PMT) & Senior Management.
Overall monitor work progress, claim, payment and change request of all Subcontractors.
Carefully monitoring of any potential issues of suspension of work, cancellation and termination of Contract in-line with COC/GCOC.
Preparation, issue and approval of Milestone Completion Notices, Turnover Notices and the Acceptance Notice in accordance with the contract terms and conditions.
EPCIC of Bunga Raya E (BR-E) CO2 Removal Platform Topsides (world’s biggest CO2 Removal Platform) in PM3 CAA between Malaysia and Vietnam. Mainly involved in the following Subcontract packages: Topsides Detailed Design Consultancy Services - by Technip; Float-over Engineering Services - by Noble Denton Europe Ltd; Module/Topside Steel structure fabrication works; Hyskid System - by Air Marine Heavy Cargo; Loadout of Topside to Vessel - by John Gibson UK; Stability boxes, sponsons and grillage for Vessel by AMS Batam; LMU (Load Monitoring Unit for Vessel); Charter of Semi-submersible Vessel (COSCO) for Transportation, Float-over & Docking of Topsides (BIMCO Heavycon Contract) by NMA Maritime & Offshore; Marine Warranty Surveyor; Tidal Observation & Prediction and Bathymetry Survey and Dredging works for channel and wharves area.
Appointed as a Quantity Surveyor representing Malaysia Portion for USD25 million (MYR100 million) Trans Thailand Malaysia (TTM) Project on a contract basis. This project is the EPCC of 240km onshore 36ӯ NG and 8ӯ LPG pipeline system from Chana Thailand to Prai Depot Malaysia for Trans Thai-Malaysia (M) Sdn Bhd and Trans Thai-Malaysia (T) Ltd (the owners).
Mainly involved in identification and preparation of Notification of Change Order/Change Request for additional works and disruption, report for potential claims, administering the post award activities with Client and all assigned Subcontracts including Final Account. Report directly to QS Manager and Contracts Manager in Thailand (Nacap Hatyai and Bangkok office).
Contracts and Procurement Manager. Overall manage activities related to submission of bids/proposals, selection and award of subcontractors, selection and award of material supplier, negotiation, budgeting, project cost control, project cost analysis, monitoring of procurement activities (expediting report), monitor progress claim/invoicing (collection), payment to subcontractors and suppliers, variation order and finalization of final account for more than 40 projects nationwide.
Contracts Admin/Projects Cost Controller/Planner. Carrying out multitasks including Monthly Progress Claim/Invoicing, proposal/claim for Subcontract Change Order/Variation, Cost report (budget vs. committed vs. actual), planning and monitoring, contracts administration and estimation for bidding.
Mainly involved in the following Subcontracts:
Procurement and erection of outdoor substation, transformer, power distribution and steel structure for electrical works.
EPCC of Fire Fighting System such as Viking System, Inergen, FM200 and Foam System.
Testing, Calibration and Pre-commissioning of E&I Works.
EPCC of Electrical Works.
Procurement and Installation of E&I Works.
As a Contracts Administrator for Contracts Department. Carrying out Contract Administration duties in both Pre-contract and Post Contract stage. Contract value USD101 million. Type of Contract: Engineering Procurement Construction and Commissioning \[EPCC\]
Seconded to MALAYSIAN ACETYLS PROJECT under Alliance Companies. These companies are BP-PETRONAS Acetyls Sdn Bhd, BP Chemicals, Dialog Holdings, Kvaerner Petrominco (M) and Kvaerner Process \[John Brown\] (UK). First concept and implementation in Malaysia and South East Asia region. The plant is the biggest in the world \[production 400 KTPA Acetic Acid\] with the most advanced “CATIVA” process technology to produce 99.98% concentrated Acetic Acid.
Scope of duties include but not limited to:
Preparation of Subcontracting Strategy and Pre-qualification of Subcontractor.
Preparation of Invitation to Bid \[ITB\] Document (Tender Document).
Technical and Commercial Evaluation on Bids received.
Coordinate and attend Technical and Commercial Clarification Meeting and negotiation.
Preparation of Award Recommendation, LOA and Contracts Document.
Involved in implementation of Cost Savings Plan \[part of Stretch Budget\]
Mainly involved in these Subcontract packages both in pre & post contracts stage: All Civil and Building works; Non-exotic piping works i.e. Carbon Steel & Stainless Steel; Exotic piping works i.e. Hastelloy & Zirconium; Mechanical/Equipment/Vessel Installation; Insulation of Equipment and Piping works; Cooling Water and Fire Main Piping works; Electrical and Instrumentation (E&I) works; Heavy Lifting & Erection works for reactor, vessels; Steel Structure works; Acid resistant finishes; Fire Protection System; Welding works & consumables; HVAC; NDT & EMP.
Preparation of Progress payment to Subcontractors including joint site measurement/site evaluation.
Preparation of Variation Order and Final Account to Subcontractors.
Appointed as a Contract Executive in Tender/Proposal Section (mainly Pre-Contract stage) with ad-hoc roles in Quality Assurance (QMS). Initiated the implementation of MS ISO 9002 Quality Assurance for the company as the Main Contractor.
Scope of Experience includes but not limited to:
a) Preparation of Proposal/Participate in Tender for Open Tender, Selected Tender and Design & Built Tender (pre-Contract) for Civil and Building works. Successful Tender Labuan Airport, Kuala Lumpur International Airport (KLIA) (Compression Chamber), KTM (Malayan Railways Limited) West Port, Bakun Dam P1, P3 & P4, Hockey Stadiums at Bukit Jalil.
b) Preparation of Quality Manual, Quality Procedure and Site/Project Quality Manual and Forms for the Company and Projects.
c) Preparation of basic Project Schedule/Planning by using Project Planning software such as Sure Trak Primavera and Microsoft Project.
d) Assist Contracts Manager in Clarification and Negotiation with Client for Turnkey and Direct Negotiation Projects.
e) Preparation of MTO for the bridge/fly-over/interchange, earthworks, ground treatment (such as stone column, prefabricated vertical drain, dynamic compaction) and pavement for proposed Design & Built projects for Labuan Airport, Hockey Stadiums at Bukit Jalil and KTM (Railway Project) West Port-Pulau Indah.
Work as an Assistant Quantity Surveyor during Summer break, main task - to assist Contracts Manager in Tender/Contracts Department for Pre Contract works.
As an Assistant Quantity Surveyor, main task is to assist Contracts Manager in Tender/Contracts Department for Pre-Contract works.
Quantity Surveyor reporting to the Head of Quantity Surveyor mainly involved preparation of monthly progress claim/invoice to Client, payment to Subcontractors, and variation order for construction of buildings for Faculty of Electrical, Chemical and Petroleum, Universiti Teknologi Malaysia Skudai Johor. Contract Value MYR300 Million and development project of 400 units of housing project in Kangkar Pulai, Skudai, Johor. Contract Value MYR30 million.
Scope of Experience includes but not limited to:
a) Procurement of Sub-contractors and Supplier/Vendor
b) Preparation of LOA and PO to Subcontractors and Vendors/Suppliers.
c) Preparation of budget for Preliminaries Works.
d) Preparation of monthly progress claim to Client.
e) Site evaluation of monthly progress claim and preparation of Payment Certificate to Subcontractors.
f) Assist in preparation of Monthly Progress Report and Daily Site Reports.
g) Evaluation and certification of Sub-contractor’s Variation Order.
The course which is the best match the profession in Contracts and Procurement.