Admin Specialist
Halliburton
Total years of experience :18 years, 7 Months
-Assisting for hiring management and mobilizing employees from other nation.
-Arranging Residence and Visit visa for expats
-Arranging and coordinating different types of training programs such as H2S, Firefighting, CPR & First Aid, Well Control, Huet, defensive driving, Forklift, Overhead Crane, Confined Space, Risk Assessment, First Responder, Rigging & Slinging and Fire Warden.
-Arranging and renewing Aramco ID for the employees for field operations and community jobs, Coordinate with Drilling Department and RDD in Daharan.
-Arranging and renewing Aramco Sticker for the company vehicles (Light and Heavy)
-Proper tracking of training records and notifying the personnel about the expiry date
-Controlling of employees data base and make sure the data folder to be updated.
-Carry out spare parts and maintenance requirement required by the department to maintain the equipment used in the wire line operation.
-Carry out spare parts and maintenance requirements required by the department to maintain the equipment used in the wire line operation using SAP system.
-Record keeping (Electronic and Manuel)- General Administrative jobs such as arrangement of transportation, flight booking and ordering PPE etc;
-Handling of expense reports and coordinates with Finance department to process it on timely basis.
-Coordinating online courses and make sure all the employees to be completed their training.
-Coordinate internal training & development programs.
-Supporting the Field Service Coordinators for mobilizing employees.
-Arranging employment medical for the new comers
-Make sure the employees exit check list process to be completed on timely manner and submit the copy of the same to HR
-Arranging New Employees Orientation Program for the new comers.
-Arranging transportation, flight ticket and accommodation for the employees.
-General Administration based on the request from team members.
-Assigned to handle SMP projects to support the organization for supplied employees.
-Prepares Aramco ID & Vehicle supplied sticker application request, arrange schedule with liaison officer upon scheduled appointment throw Aramco SAP system.
-Dealing Contract and end automotive application rent based Agencies Company agreed by Saudi Aramco SMP Department.
-Arrangement of airline reservations & travel arrangements for company employees with leading of a junior staff.
-Arrangement of hotel bookings & vehicles for company employees or guests.
-Arrangements of business schedules for in-town & out-town business meetings.
-Follow-up & training of junior staff to make sure all is as per guests’/employees requests & standards.
- Assigned to handle ITS, SCECO, PSSD & SMP projects to support the organization for supplied employees.
- Prepares ID & Vehicle supplied sticker application request, arrange schedule with liaison officer upon scheduled appointment.
-Preparation of agreements & consultant contracts with the help of a senior manager.
-Arranging & preparing visit/work visas through the MOF & Saudi Consulate with the help of PR personnel.
-Arranging authorization letters & required documents through the Chamber of Commerce for the employees to carry out certain tasks that need letters from company.
- Collects Timesheet from employees during deadline, tabulates man-hours on the form preferred by payroll department for further processing of salary.
-Filing all necessary documents of respective employees for future reference and safekeeping.
- Prepares and arrange all pertinent supporting documents for invoicing service entry sheets and relative expenses of supplied employee to client during invoice submission date.
- Attends meeting on a regular basis or as required by the client for discussing issues about operations and employees concern about the on going projects development.
- Contact selected applicants to confirm their availability for new openings suited for them and to request from them other pertinent documents for the completion of their applications.
- Prepared other necessary preparations such as, referral form, summary resume form, cover letter and other related preparations as required for submission to Aramco.
- Coordinates with local agents (Philippines, India, Egypt, Jordan).Consolidate Resumes for respective Agents. Making Advertisement for local newspapers in every partner Agents in selected countries for new job requirements.
-Set up and maintained a both well secured filing system and entry data on the computer in order to maintained confidentiality and orderly, systematic retrieval of information.
- Ensure adequacy of supply and manpower on a daily basis.
- Checks Store Conditions and prepares report to the management about the current situation.
- Prepares annual and monthly reports, making Balance Sheets and journals.
- Handles customer complaints and provides immediate resolution about the dispute.