Zahira Mahamood

Key Skills
• High competency in all aspects of the secretarial functions, setting up overseas meetings & handling overseas visa hotel & travel arrangements, maintain & manage personal filing system of the group & the senior management, setting up the corporate functions & events of the group and coordinating the events.

• Excellent user knowledge of Microsoft Excel, Power Point & Word.


Career History
secretary to the EXECUTIVE DIRECTOR
Alumex Group a subsidiary of Hayleys PLC - www.alumexgroup.com www.hayleys.com
December 2011 till now
o Maintaining the Directors Diary (Coordinating & Organizing appointments)
o Attend to Daily Correspondence and inward mail.
o Attend Monthly Management and Performance review meetings & ensure minutes are taken down & circulated.
o Compiling the monthly Management Accounts and Board Meeting Reports and distributions to the board of directors
o Maintain & update the Group confidential filing system.
o Maintain the Group Executive staff leave records with HRIS software system and reporting monthly to Hayleys head office
o Managing & coordinating the Group functions & events with the event coordinators.
o Arranging Foreign Travels to Group senior management including Visas & hotel accommodation & overseas customer appointment.


Coordinating secretary to the director marketing/CEO
Softlogic Information Technologies Pvt Ltd
December 2006 to December 2011
o Coordinating with Foreign Principals in Malaysia & Singapore
o Coordinating with the HR department in relation to new recruiting, resignations, training programs etc.,
o Handling divisional administration work
o Handling medical insurance claims of staff

Coordinating secretary to the director marketing
Softlogic Information Technologies Pvt Ltd

Systems Integrations Division
July 2004 to December 2006
o Attend to the Daily Correspondence of Director
o Preparation letters & memos and meeting agenda's
o Maintain the leave records of the department
o Preparation of project proposals for corporate customers
o Arranging Foreign Travels including Visas & hotel accommodation and setting up meetings
o Coordinating with Local & Foreign Suppliers, corporate Customers & other relevant parties on orders

Confidential Secretary to Chairman
Transmec Engineering (Pte) Ltd ( Micro Cars Pvt Ltd)
March 2001 to July 2004
Joined as the secretary to the Chairman's office & subsequently promoted as the Confidential Secretary to the Chairman and was responsible for,

o Attend to Daily Correspondence of Chairman
o Preparing letters & memos
o Coordinating & organizing appointments
o Attend meetings & ensure minutes are taken down and circulated to the respective heads departments.
o Maintain & update Chairman's office confidential filing system
o Coordinating with foreign principals & suppliers
o Preparing quotation
o Coordinating with banks with regard to L/C's and T/T's
o Handling shipping documentations etc.,


o Arranging overseas travel including Visas, Hotel accommodation & a Setting up meeting for the Chairman with the overseas suppliers.
o Obtaining Import License for Importation & Approvals from the Relevant Government Authorities
o Coordinating with the HR department in relation to new recruiting, resignations, training programs etc.
o Handling divisional administration work.