Executive Assistant And Office Manager
Urban Planning & Development Authority
Total years of experience :14 years, 7 Months
- Provide administrative and clerical support to departments or individuals
- Schedule meetings, send notifications and arrange conference rooms
- Prepare agenda, review and format the presentation for meetings, and record the minutes of the Meeting
- Follow-up with the CBB and handle critical letters and legal actions
- Attend Board of Directors Meetings as a board secretary
- Alert manager about cancelations or new meetings
- Manage travel and schedule, Coordinate travel arrangements and prepares itineraries
- Prepares, compiles and maintains travel vouchers and records
- Handle information requests
- Arrange for outgoing mail and packages to be picked up
- Greet and receive VIP visitor
- Track the pending documents through weekly progress reports
- Prepare confidential and sensitive documents
- Coordinates office management activities (i.e. Staff attendance records, files, leaves, GOSI)
- Maintain office procedures
- Handle office stationary
- Relay directives, instructions and assignment to executives
- Receive and replay telephone messages
- Maintain hard copy and electronic filing system
- Follow-up with staff for documents submission to the CEO and board members
- Amend, review, format Article of Association and Memorandum of Association
- Prepare Power of Attorneys
- Type in, format and review Court memorandums, formal letters & agreements
- Prepare Court session schedules & follow up with the lawyers and update the clients
- Prepare, review and send invoices to clients
- Follow-up with client invoice payment through e-mails and telephone calls
- Attend to internal, external faxes, emails & telephone calls
- Arrange for meetings of all kinds
- Prepare and enter Lawyers time sheets into the system
- Organize files according to each case
- Track the pending documents through weekly progress reports
- Record clients and cases
- Prepare a proper archiving system
- Prepare and organize each case documents for the court sessions of each day
- Maintain hard copy and electronic filing system
- Prepare travel itineraries, hotel reservations & arrange for Meetings
- Translate documents from English to Arabic and vice versa
