Admin Assistant
ICARDA
مجموع سنوات الخبرة :17 years, 1 أشهر
• Provide translation and further explanation, history and background for local current issues.
• Compose complex correspondence to different governmental entities, Draft and formats routine responses to inquiries, including cables, letters, memos, reports, and tables using established procedures, instructions, or relevant manuals.
• Perform administrative tasks such as: correspondence with Government of Jordan entities, coordinate events and VIP visits, submit and coordinate procurement requests, and arrange travel requirements for staff.
• Represent the Executive Office (EXO) in the Foreign Service National FSN Committee.
• Plan and manage team goals based on MoM, project schedules, Donors and IP’s lists and coordinate the information when required.
• Maintain schedules and plan for conferences, meetings and visitors’ schedules as requested.
• Support control officer on all aspects of scheduling, briefing materials production, and managing visit logistics, in coordination with Mission front office and other staff. Follow up with office staff to ensure that follow-up actions as agreed at conferences and meetings are met.
• Submit and coordinate Procurement Requests.
• Submit GLAAS requests for Budgeting purposes and work closely with the Legal & Contracting Teams on proper documentation, calculations, amendments and approvals for submission in addition to the required follow up. This task includes keeping an updated list on projects cash status.
• Maintain schedules and plan for conferences, meetings and visitors’ schedules as requested. Support control officer on all aspects of scheduling, briefing materials production, and managing visit logistics, in coordination with Mission front office and other staff. Follow up with office staff to ensure that follow-up actions as agreed at conferences and meetings are met.
• Filtered and cleaned data, and reviewed computer reports, printouts and performance indicators to locate and correct code problems.
• Interpreted data, analyzed results using statistical techniques, and provided ongoing reports.
• Developed and implemented data collection systems and other strategies that optimized statistical efficiency and data quality.
• Coordinated requirements from major project sites.
• Coordinated and followed up based on project schedule, with milestones, due dates and estimates for those materials that are required and other resources, such as team members.
• Coordinated and maintained open and fluid communication with stakeholders and IPs.
• Worked towards expanding and solidifying the Municipality’s strategic Partnerships.
• Organized official VIP visits in coordination with the Crown Prince Council (CPC) and security services, following strict protocols.
• Evaluated availability of Partnership commitments and maintained an up-to-date record of available in-kind resources for the various phases of project between the Communications teams to develop and implement campaigns.
• Completed all aspects of procurement related to communications materials, from the design, printing and distribution of materials, to the vetting of suppliers and the monitoring of the Communications Team’s budget.
• Handled documentation of each phase of the project, as well as making summary reports.
• Worked with team members in the field or on site who have project issues.
• Acquired data from primary or secondary data sources and maintained databases/data systems.
• Identified, analyzed, and interpreted trends or patterns in complex data sets, with focus on usage.
• Facilitated the administration of various tools such as Adobe Analytics and Tableau.
• Built complex reports and served as an advisor to team members.
• Worked with confidential operational data to assess financial performance and contributed significantly to management business decisions.
• Assisted in the development of a communications plan aimed at advancing the municipality’s policy and political agenda and prepared outreach publications and events as per the CPC’s instructions and requirements.
• Cultivated and maintained contact with key political and policy reporters in UAE.
• Carried out regular communication with the Municipality’s campaign and outreach leadership and submitted daily reports.
• Supported departmental initiatives by implementing and monitoring the progress of projects, ensuring that goals and deadlines are met.
• Organized press events, drafted media pitches, reporter backgrounders, press releases, social media content, and other materials as needed; developed media relationships at industry trade publications.
• Coordinated with contractors, implementing partners, Internal Public Relations Office and Marketing Department on instructions and updates provided by the Ruling Court in UAE with regards to government campaigns, projects launch, and announcements.
• Operated as an in-flight interpreter when needed.
• Contributed to pre-flight safety and security briefings during which cabin crew reviews flight details, schedules, passengers with special requirements and children.
• Conducted pre-flight duties including checking of safety equipment, ensuring the aircraft is clean, and conducting inventory of items and stocks on board.
• Provided customer service which included welcoming passengers on board, directing them to their seats, providing in-flight safety briefings, addressing passenger requests, providing in-flight services, making announcements on behalf of the pilot, giving first aid when necessary and responding to complaints
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