HR Assistant
Nord Anglia International School Al Khor
مجموع سنوات الخبرة :14 years, 6 أشهر
• performs office assistance to colleagues especially to the HR department
• in charge of the keeping the records of the School Bus Parent Agreement Form and Transport Information Forms for all the students
• coordinates with hotel and flight bookings for school visitors, business meetings and seminars outside the country for the staff members
• coordinates in working visa/residence permit applications, processing and renewals of colleagues’ resident permits, especially the teachers
• helps in noting vacation leaves, emergency and sickness absences of colleagues
• liaises in keeping the multi-exit permits of travelling colleagues updated
• maintains a record of employee details including personal information, qualifications, bank and salary details
• prepares formal/business letters with or without templates
• helps with recruitment process from calling the applicants to welcoming newly hired employees
• communicates with the banks in obtaining new bank accounts for newly hired staff members
• helps with dealing with the accommodation contracts and maintenance of staff villas and flats, including and not limited to purchasing furniture and appliances
• coordinates with the school briefings every Thursdays
• files/documents important letters, statements, and faxes for the school staff
• had helped the Accounts department from November to December 2014 in receiving tuition fees and managing the school’s petty cash
-Supports the HR Department in carrying out the HR and Administrative functions.
-Support the recruitment and selection process.
-Types all necessary letters, (offer letters, letter to the bank, ) documents, certificates, reports and outgoing memos related to the HR & Admin Department.
-Coordinate with PRO in order to renew the Residence Permits.
-Organize all Employee Files and arrange it in the filing cabinet or filing system.
-Offers support to the HR Supervisor as required.
-Regularly reviews records to ensure that the required visas, permits and certificates are valid and that renewals are processed prior to expiry date.
-Ensures confidentiality of personnel records and files and guards against unauthorized access.
-Greet and assist visitors, answer telephone calls and direct calls and respond to inquiries.
-Perform other administrative duties as required.
-Carry out computer functions as required for the effectiveness of the department.
• responsible for making the fee notes, sending it to the clients and following-up regarding the payments
• maintains a wide record and track of confidential case files -greets and assists visitors in the office (eg. Clients)
• performs office and administration assistance to associates and lawyers -receives calls and faxes, makes sure that the right message is being transferred to the right associate and/or lawyer
• helps in petty cash and credit card reconciliations
• books airplane tickets and hotels for the travelling associates
• coordinates in visa/RP renewals of associates
• helps in noting vacation leaves, emergency and sickness absences of associates
• liaises in keeping the multi-exit permits of travelling colleagues updated
• responsible for meeting room bookings
• prepares formal letters with or without templates
• keeps a record of the stationary items
• files/documents important letters, statements, and faxes for the management
Oct 2011-Oct 2012 Office Assistant/Receptionist
WRG Qatar LLC
P.O. Box 24863
Doha, Qatar
-greets and assists visitors in the office (eg. Clients)
-performs office assistance to colleagues
-receives calls and faxes, makes sure that the right message is being
passed/transferred to the right person
-helps in petty cash and credit card reconciliations
-books airplane tickets and hotels when the office manager is busy/has to do
something else
-assures that the whole office area is always tidy and clean
-manages the facilities maintenance in the office
-monitors the supplies in the kitchen
-keeps a record of the stationary items
-files/documents important letters, statements, and faxes for the management
-works in the site if needed
July 2011-Sept 2011 Locum Receptionist
Al Ahli Hospital
P.O. Box 6401
Doha, Qatar
-handling a wide variety of out-patient department office tasks relating to managing
appointments and tracking schedules for walk-in guests
February 2010-May 2011 Receptionist/Call center personnel
Maintenance Management Group, Qatar
P.O. Box 24280
Doha, Qatar
-projects good communication with every person that enters the office area
-responsible for incoming transactions such as maintenance work requests, by emails, calls, faxes
-does document controlling
-communicates with the clients regarding the work schedules
-follow ups and updates of current work status
-formulates quotations/info letters/work condition reports' reference numbers for internal as well as for outbound clients and suppliers
• projects good communication with every person that enters the office area
• responsible for incoming transactions such as inquiries by emails, calls, faxes
• does document controlling and record keeping of the current and prospective clients
• provides reliable and efficient operational/technical and administrative support to the sales department
May 2011-June 2011 Modern Arabic I Stenden Institute-Qatar Doha, Qatar
January 2011-March 2011 Human Resource Planning College of North Atlantic-Qatar Doha, Qatar
June 2005-March 2009 Bachelor of Science in Business Administration Major in Business Management De La Salle University - Dasmariñas Dasmariñas, Cavite, Philippines
March 2009 "English Proficiency Program" Julian Felipe Hall De La Salle University - Dasmariñas Dasmariñas, Cavite, Philippines January 2009 "Real Estate Management Seminar" Club Balai Isabel Talisay, Batangas, Philippines
December 2008 "2nd Entrepreneurial Students Summit" Tagaytay International Convention Center Tagaytay City, Philippines
August 2007 "No To Bad Publicity" Severino De Las Alas Building De La Salle University - Dasmariñas Dasmariñas, Cavite, Philippines
September 2005 "Reach for Success" Severino De Las Alas Building De La Salle University - Dasmariñas Dasmariñas, Cavite, Philippines
June 2002-March 2005 Secondary Education Carmona National High School Carmona, Cavite, Philippines
June 1997-March 2002 Primary Education Carmona Elementary School Carmona, Cavite, Philippines