Procurement And Logistics Manager
Alrajhi First Holding Company
Total years of experience :14 years, 7 Months
Purchase Requisitions;
• Process all kind of official and operational requests to official PR.
• Plan the material according to the need and provide estimation of cost and availability of material.
• Check supplier lead time and MOQ and make the PR accordingly.
Strategic sourcing;
• Do the sourcing for the products specific to the business
• Have contacts with supplier for supply and terms
• Find alternative product to keep standby supplier to have smooth business operations.
• Make forecast for material as per the yearly consumption and provide to suppliers to have sufficient stock for any kind of urgent and normal requirements.
• Yearly review of contacts to make sure the offer is best for the coming year.
• Negotiate with suppliers to have discounts, offers, and special offers.
Purchase Order;
• Prepare the purchase order as per PR and supplier contract.
• Arrange the advance payment of request for LC if required.
• Have acknowledgement and confirmation of the material with delivery dates.
• Keep proper records of all the purchase order and supplier terms and conditions.
• Prepare purchase report to check overall spending and other issues.
Logistics;
• After the confirmation of Purchase order keep follow up with suppliers to have readiness of material
• Check the required documents and confirm the shipment
• Arrange freight forwarding and have the material in port.
• Arrange custom clearance and delivery to warehouse.
Warehouse;
• Manager overall warehouse operations for inbound and outbound shipments
• Manager Quality Inspection and NCR reports
• Execute Discrepancy report until replacement.
• Stock management and inventory control
• Supervisor cycle count and inventory on defined period of time.
1. Ensure competent quality execution of all regular purchasing duties and administrative works.
2. Maintain complete updated purchasing records/data and pricing in the system.
3. Prepare reports and summarize data including sales report and book value.
4. Schedule store visits and conduct competitor survey.
5. Execution and monitoring of all regular purchasing duties.
6. Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned.
7. Assist in managing and following up overseas orders.
8. Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts.
9. Support relevant departments with quotations for the purpose of tenders.
10. Coordinate with suppliers to ensure on-time delivery.
11. Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures.
12. Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.
13. Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
14. Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned.
15. Purchase and issue order in accordance to specification.
16. Plan and manage inventory levels of materials or products.
17. Source for new parts, suppliers or sub-contractors when the need arises.
18. Monitor and co-ordinate deliveries of items between suppliers (local and overseas).
• Monitoring all purchase orders to effect the greatest savings within
• Reasonable delivery times. In addition, this monitoring process will include
• Coding, product, vendor, and other checks as may be necessary from time to
• time.
• Entering data to maintain purchase order log books.
• Providing timely turn-around on all requisitions and purchase orders to
• Insure adequate delivery of goods and services.
• Maintaining procurement documents in a systematic, retrievable manner.
• Preparing confidential information.
• General office duties.
• Performing other duties as assigned.
• Communicate with the accounting personnel to exchange information, resolve discrepancies and correct errors.
• Maintaining useful and up-to-date vendor list.
masters in business administration with the specialization in finance.