Administration Coordinator
Qatar Airways
Total years of experience :9 years, 3 Months
Recruitment: • Assists and participates in planning, organization and control of the recruitment selection process to employ suitable qualified employees.
• Screens from a Technical and Experience content all incoming applicants from Direct Advertisements and from Agencies.
• Arranges interview schedules for Doha and coordinate with Regional HR on overseas interviews. Also liaises with recruitment team (HQ) regarding vacancies and assists in the organization of recruitment trips, to foreign locations to recruit personnel.
• Directly participates in Recruitments with the Companies Managerial and Director Level Staff, conducts one on one interview with candidates and negotiates salary and benefits packages.
• Prepare Business justifications for Senior Staff who are needed for Special Projects or as and when a business justification is requested by HR management.
• Maintain all candidate records and papers
• Ensure website is updated with current Job adverts
• Update recruitment folder and CV tracker
• Update line Managers on recruitment status and assist Sr. Management as and when recruitment queries come up.
• Prepare recruitment and HR update report for A/Head of Cargo (weekly meeting)
Operations & Admin: • Preparation of monthly / Yearly Operational stationery estimation for Cargo
• Complete involvement in the RFQ process and tender opening.
• Preparation of Purchase Requisition through Oracle, monthly basis for the operational stationery requirements for Doha and entire Region.
• Maintaining stock levels and regular warehouse inspections.
• Prepare CMC
• Assist in contract preparations and Tender Evaluations.
• Monitor and Supervise all functions of Cargo Admin
Award Tickets for Global Accounts: • Handles reservations to ticketing of Agent discounted tickets and Award letter for QR Cargo Global Accounts
• Direct interaction with the TOP Global Account managements (CEO, Directors, MD, GM etc)
July 2007 - Dec 2007: Personal Banking Associate - M/s. HSBC Doha - Qatar
Involved in Sales: Credit Cards, Vehicle Loans & Personal Loans
Jan 2005 - May 2007: Executive Admin - M/s. Rumaillah Group Holdings
Administration Department: Usual secretarial jobs including letter drafting, self correspondence, e-mail, faxes, attending clients, preparing work cycle/schedule, administration of office, organizing personal files, assisting the GM for all routine office works, schedule meetings, preparation of minutes of meeting. Hotel Reservations and Travel Schedule for the Management & Department Heads.
Contracts Department: Preparation of tenders, time sheets, Purchase orders (Local & Int'l), gate passes, job registration, job filing, sending acknowledgements to the clients in acceptance to their order confirmation. Co-ordination with the clients with regards to the installation dates. Forwarding completion certificates to the clients for the jobs completed,
Accounts Department: Preparing and forwarding invoices for the jobs completed. Preparation of pending orders list, monthly sales report and supplying the same to the sales force and to the higher officials as well. Analyze the jobs completed with the ones yet to complete. Make necessary follow up with the clients regarding pending payments. Preparation of delivery notes for supply only jobs.
July 2003 - Dec 2004: Below synopsis of my work experience with other companies in Doha - Qatar
• Worked as Secretary / Ticketing & Reservation Staff for M/s. Trans Orient Air Services, Doha, QATAR for a period of 8 months starting from May 2004 to Dec 2004.
• Worked as Trainee with M/s. Mannai Air Travels for 6 months from August 2003 to March 2004.
• Worked as Clerk Trainee with M/s. QATAR infra tek Group w.l.l. on part time basis for a period of 3 months from July 2003 to September 2003.
2004-2006: Bachelors in Commerce; IGNOU off campus - Doha, Qatar
2000-2003: Higher Secondary - Commerce; MES Indian School Doha, Qatar