Sr. Procurement Officer
HUTA Foundation Works Co. Ltd, Jeddah. (Saudi Arabia).
Total years of experience :16 years, 7 Months
• Handling all procurement matters and day-to-day operations and procedures for the concerned projects’ and ensures that all activities relating to the concerned function complies with policies and procedures.
• Post PO communications with vendors.
• Manage the orders of material and equipment to meet project requirements in time.
• Coordinate for the Finance related matters to Procurement Manager on Daily Basis.
• Coordination with Freight Forwarders.
• Coordinate Arrangement of AIR / SEA and express shipment & tracking as well.
• Keeping an eye to maintain re-order level before inventories drop down.
• Handling filing, L/C’s Documentation, Overseas Shipments, Asset’s i.e. machineries, vehicles and insurance etc.
• Prepare Vouchers, GLJ, CPV, FA & positing.
• Fee billing and receipt processing, including processing of ‘extras’ charges.
• Preparation of regular accounting reports/data, including, monthly/termly management accounts and year-end statutory account information as requested by management.
• Monitoring Import / local supplier payments.
• Supplier payments (Accounts Payable), and staff expenses reimbursements.
• Receive payment by cash, cheque.
• Prepare Cash Book on daily basis.
• Coordination with all field and unit Staff.
• Payroll preparation, including processing starter and leaver information.
• Banking and petty cash management.
• Monthly Reconciliation -Bank Accounts.
• Prepares and records asset, liability, revenue, and expenses entries by compiling and analyzing account information.
• Maintains and balances subsidiary accounts by verifying, allocating, posting, reconciling transactions; resolving discrepancies.
• Maintains General ledger by transferring subsidiary accounts; preparing a trial balance; reconciling entries.
• Prepare Customs Value Reconciliation Report.
• Account settlement with Shipping line D.O. and Container deposit settlement.
• Produce error-free accounting reports and present their results.
• Responsible for preparing financial and management reports.
• Handle financial and cost accounting role e.g. AR, AP, GL, forecasting, budgeting etc.
• Responsible for timely monthly consolidated financial statements, payments, cash-flow management reporting.
• Review and recommend modifications to accounting systems and procedures.
• Secures financial information by completing database backups.
• Protects organization's value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Directly reported to the Director A & F.
• Prepare Vouchers (Disbursement, Contribution, and Investment).
• Prepare and review budget, revenue, expense, payroll entries, invoices, and other accounting documents.
• Prepare Cash Book on daily basis and entered in FIS Software.
• Coordination with all field and unit Staff.
• Budgeting Analysis of Financial period.
• Communicate with banks regarding payments and loan for operations.
• Prepare financial Statements (Profit & loss), Balance Sheet etc.
• Contact with the creditors to make recoveries on time.
• Preparation of monthly payroll.
• Banks reconciliation.
• Directly reported to the CEO.
• Prepare Vouchers (Disbursement, Contribution, and Investment.
• Prepare and review budget, revenue, expense, payroll entries, invoices, and other accounting documents.
• Monitor and review accounting and related system reports for accuracy and completeness.
• Explain billing invoices and accounting policies to staff, vendors and clients.
• Contact with clients regarding outstanding payments.
• Prepare Income Tax invoices and Submitted to FBR.
• Coordination with the different vendor companies.
• Prepare complete Stock record related matters.
• Coordinate with the clients for deliveries of stock.
• Prepare budget for the next financial year.
• Prepare financial Statements (Profit & loss), Balance Sheet etc.
• B.B.A (2006) Mohi-ud-Din Islamic University, AJ&K, Pakistan.
D.Com (Diploma In Commerce)
• Matriculation (2002) Govt. Public High School Wazirabad, Pakistan.