Finance and Compliance Manager
Mercy Corps
Total years of experience :17 years, 3 Months
Multiple Grant Management of UKFCO and Scottish Government.
Manage daily country-wide accounting and finance functions including the timely recording of transactions, cash management, banking, payroll, inventory, receivables, and payables.
Plan and implement systems for financial operations in field offices in accordance with the Mercy Corps Field Finance Manual and donor regulations, including systems for cash flow management, budgeting, consolidation of accounting information, internal controls, financial reporting, financial record-keeping, grant management and compliance.
Ensure compliance with Mercy Corps’ procurement policies and procedures for all goods and services.
Hire, train and supervise Mercy Corps finance staff in country.
Maintain banking relations and plan and monitor country cash flow requirements to ensure the smooth implementation of Mercy Corps programs.
Provide monthly standard accounting submissions to Mercy Corps Headquarters, including general ledger files, account reconciliations, expenditures by cost center/project, required subgrantee reporting, as well as other financial information in a timely and accurate manner.
Develop annual fiscal year budgets with the Country Director and develop and implement grant budgeting and forecasting systems with Program Managers
Perform internal audits and reviews as required to ensure compliance with Mercy Corps and donor requirements.
Effectively stay abreast of donor policies, procedures, rules and regulations; compile and update applicable local policies; and train Mercy Corps program and partner staff in these policies.
Analyze compensation packages, taxation requirements and human resource policies for local staff to ensure that Mercy Corps’ has adequately accounted for the financial impact of local staff compensation and benefits.
Budget Forecasting and monitoring of funds and reporting to our supporting partners and donors like ECHO, ALTSO - A Leg To Stand On - USA, SLF - Netherland, ABILIS - Finland and others
Supervise the logistics function performed by the Logistician/Administrative Assistant; ensuring the procedures is followed as per the donor norms.
Make sure that fair and transparent procurement process is followed.
Responsible for organization and arrangement of stock according to needs and the type of products.
Responsible to maintain a list of all stock and to maintain the inflow and outflow of stock along with the signature of the person to whom the stock is being issued (including but not limited to brochures, stationary, some medical supplies, general office supplies etc).
Fundraising, Networking, general coordination with donors, Govt. bodies and other partners.
Prepare Balance Sheet, Income and Expenditure account separately for Audit purpose.
Maintain finance and budget control donor wise, so that transparency will be there in the books of accounts.
Liaison with Vendors/ external agencies, Vehicles management, Procurement.
Responsible for overall Administration, Human Resources, Statutory obligations (Income tax, Provident Fund etc.).
Annual Maintenance Contracts (once we have some), Petty Cash & Security.
Responsible for the presentation, circulation, filing and archiving of administrative, accounts and financial documents.
Supervising the Finance assistant, Admin/Log Asst, MIS/Development Officer and volunteers if any
Write and update documents covering all the operating procedures.
Propose internal regulations for the team.
Supervise all Human Relations Issues: Paid and Unpaid Leave, Provident Fund, All Employee Meetings, Performance Reviews, Hiring. Train other supervisors and managers in the necessary procedures for managing staff absences, and how to conduct performance reviews.
General Banking operations and KYC norms.
Accountable for making change, withdrawal and deposit transactions, assisting customers with loan payments, and responding to the queries.
Auditing and Compliance.
Document verification regarding account opening.
Developing and maintaining relationship with retail clients, providing information and ensuring high volume of business from clients in assigned territory.
Client engagement by regularly interaction and education about the financial products through ongoing training.
Processing transactions/ handle customer queries by adhering to the guidelines prescribed by RBI/H.O.
Cross selling of third party products to increase the profitability of the branch.
To deal with set up of direct debits, standing order instructions, bill payment, RTGS/EFT/ECS.
Managing Safety Deposit Lockers.
QIG and Retail Asset Coordinator.
Inward and Outward Clearing.
To check the unusual activity of the clients, so as to protect them from Money Laundering.
To work on E-Banking for overdraft, replacement of card, duplicate statements.
To deal with set up of direct debits, standing order instructions, bill payment, wire transfer and regular transfers for premier clients.
Real time responses to the clients with the failed items report i.e. if any mandate returns back with the reason of failure, with the help of letter.
To provide status of the accounts to third party to measure the credibility of customer account.
To process & to acknowledge third party organization for the request to give details of clients holdings.
To perform regular quality checks for the associates and giving feedback, preparing quality reports and submitting the same to the manager.
To help the associates for reducing route backs and increasing the quality.
To maintain a track report of route backs and jiba issues.
MBA Finance