Administration Manager
CAP
Total years of experience :9 years, 8 Months
1. Elaboration and Implementation of Operational Strategies
2. Managing and guiding procurement process
3. Ensuring implementation of sourcing strategy and e-procurement tools Effective Monitoring of the ASMT
4. Supporting the implementation of ASMT activities
Analysis of requirements and synthesis of proposals for cost saving and reduction strategies.Synthesis of proposals and implementation of contract strategy in the PMU including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment.Implementation of the strategic human resource and procurement in the PMU including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.Timely and duly preparation of the procurement plans for the Project and monitoring of its implementation.Implementation of proper monitoring and control of procurement processes including organization of RFQ, PRF or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with ASMT rules and regulation.Review and certification of submissions to the Contract, Asset and Procurement Committee (
Maintain operational record-keeping and filing systems; responsible for the orientation of all new staff in project record-keeping procedures, coordinating annual performance reviews with project staff and supervisors, and processing termination and any disciplinary actions in compliance with SRSP rules and regulations, local labor laws
Develops and maintain SRSP Personnel Manual, ensuring updates.
Works with technical teams to fill surge capacity technical needs, including recruitment of long-term and short-term technical experts in a timely manners. Identifies and communicates opportunities to promote learning and knowledge sharing,
Maintains up to date individual files of staff members/consultants, • Identifies opportunities to enhance the HR process, • Prepares and maintains all administrative documentation related to human resources management,
Manage and overview all personnel and human resources records, including salary list, personnel files, and leaving tracking. Leave and attendance, Discipline and Maintaining regularity management,
Demonstrates ability to diagnose problems and identifies and communicate processes to support change initiatives.
Work with the Program and operations director to ensure that the project record map is followed.
Provide daily administrative support to the Program and Operations Director.
Act as focal point for the regional office SRSP backstop to resolve all SRSP (project administration system) issues and change requests.
Assist the Facilities Specialist in organizing project events, meetings, and workshops.
Manage office space allocations for short-term advisors and staff from the area offices.
Support the Operations and Program Director in the administration of the operations team leave schedule.
Manage and circulation of mail inside and international courier.
Maintain files on requests for policy changes and updates - review monthly with management.
Work directly with the Program regional Director on special projects including performing periodic audits and spot checks to monitor compliance.
Maintain systems of employee health, safety and security, welfare and wellness.
File the interview records and application forms of non-selected candidates for future reference. Support the HR Dept. in maintaining a roster of qualified applications and review interview records to insure all qualified applicants are included, and search for candidates upon request.
Update HRIS database of the new joiners.
To ensure that every contracted staff working has provided the appropriate documents (ID card, CV, signed contract, signed job description, contact information etc.) and to keep Scan of documents for Location and send original documents to
Contribute to selection process: advertise position, collect and review application.
Receive applications for employment; maintain candidate’s data in recruitment database.
Assist HR Manger with translation of candidates CV
CWS-P/A Kohat. 29/8/2013 to 31 August 2014.
Implementation of ISO and HAP System at Kohat office and center.
Management and supervision of Subordinates and support staff.
Documentation and filling.
Maintain all filling and documentation according to ISO requirements.
Data entry in MIS Record
Fixed Assets Inventory record.
HRIS database management of Base.
General Inventory.
Insurance of Assets.
Vehicle record
Stationary record
Publication and souvenir
Vehicle management
Adhere to the vehicle management guidelines.
Record of expenses
Maintain log books and Fuel consumption record
Vehicle maintenance checklist
Renewal of vehicles taxes, insurance and tracker
In case of car rental, he has to make sure to fill the log book during vehicle will be in field or in the city and make fuel record of all vehicles.
Security
Responsible to share updates and will follow the security protocols as per the security guide lines and advices from security head and will be responsible for the following.
Panic switches
Emergency exits
Fire extinguisher & First Aid Box
Check on guards
Coordination with programs and other locations.
Discuss all issues of office and staff with