Recruitment and Career Management Assistant
Médecins Sans Frontières Organization OCA MENA Regional Office
Total years of experience :15 years, 10 Months
- Collect field employee information and data, ensuring to update it in HERO system, such as: recent CVs, training
courses and missions start and end dates.
- Arranging meeting schedules of recruiter and career manager with the new candidates, briefing and debriefing
meetings with field employees.
- Responding to inquiries via email.
- Develop and implement HR policies and procedures.
- Manage the recruitment, selection, and hiring process Conduct orientation and onboarding programs.
- Manage employee relations and resolve conflicts and ensure compliance with employment laws and policies.
- Monitor and evaluate employee performance payroll and benefits programs.
- Manage employee records; provide advice and guidance to school leadership on HR matters.
- Manage the school's budget, Ensure compliance with financial laws and policies.
- Manage cash flow and maintain reserves.
- Maintain accurate financial records.
Provide advice and recommendations to HR
staff to resolve daily issues.
Establishing an internal policy that complies with labor law and social security law.
Develop job descriptions and determine job specifications.
Assisting line managers to understand and implement policies and procedures.
Formulate strategic and practical plans to address human resource matters.
Assist in recruiting, training, development the internal policies.
Devise plans and techniques to drive change and work culture management.
Prepare the payroll, leaves and pay slips.
Monitor delayed and absenteeism reports.
Follow Up and prepare the social security reports.
- Process Ramtha city Project closure HR related tasks.
- Prepare the monthly payroll (Rosters, Attendances, Annual leaves…)
- Preparation and deliver the end of services letters.
- Arrange the end of services settlements.
- Prepare Experience Certificates, Work Certificates, etc.
- Take responsibility for all correspondences and file administrative documents.
- Make all administrative information and regulation available to the staff (posting, meeting, forms, memos)
- Ensure continuous communication with Log Admin.
- Translate documentation and meetings discussions when required. (Arabic/English)
- Compile and update personal files (curriculum vitae, motivation letters, employer certificates, diplomas, certificates of physical aptitude, family composition, national identity card, driving licenses for drivers, power of attorney, contracts, amendments etc.)
- Enter in the HR software (Homere) all necessary information and keep it updated.
- Present and explain the terms of contract and the content of Internal regulation (rights and obligations)
- Track end of contract dates and bring them to the attention of Administration.
- Follow up on health insurance forms availability and exchange them when required.
- Ensure blank forms are available for all staff.
- Ensure to keep track of sick, circumstantial and annual leave and update on HR software tool.
- Contact employee for explanatory / disciplinary sanction meeting.
- Keep track of employees disciplinary sanctions history in a format agreed with supervisor.
- Recruiting staff - this includes: Administers various human resources plans and procedures for all company personnel.
- Ensure complete and accurate status changes are sent to payroll in a timely manner.
- Responsible for the issuance of Health Insurance for around 5000 employees belongs to Al Baraka group.
- Discuss need assessment with other departments.
- Check application forms, short listing, initial interviewing and share in selecting candidates.
- Negotiate with staff and their representatives on issues relating to pay and conditions.
- Prepare the necessary documents for labor and immigration ministry departments.
- Report any work injury case to insurance company & follow up.
- Issue access cards & prepare the necessary office arrangements.
- Apply for insurance & any other benefits stated.
- Provide services and guidance to employees and managers from different departments.
- Typing HR-related documents, usually appointment contracts for staff.
- Handle all visa papers and related processes (visiting, employment, residence, transfer, medical, tickets, etc.)
- Organize periodic renewal of trade licenses.
- Arrange medical tests, passports, memos, promotional draws and fine resolution.
- Represent the Company at locations such as the Police Station, Airport, Hotels, Embassies, Ministries/Municipalities & other significant.
- Preparation of security entry cards for vital installations (oil and gas fields).
Law faculty