HR Section Head
Town team
Total years of experience :13 years, 9 Months
1. To successfully collate, store and manage important documentation in both hard copy and electronic format through a clear and concise reference system.
2. To manage the day to day operation of the employee relations function including employee vacations and employee absences.
3. To prepare important employee documentation including offers of employment and employment contracts.
4. Managing payroll preparation; completing reports; maintaining records.
5. To check and audit all payrolls to ensure legislative and awards compliance (tax compliance, insurance etc.) is adhered.
6. To liaise with finance and provide the essential information to ensure that payroll is carried out in accordance with the policy.
7. To enforce when necessary the importance to employees of complying with the labor laws and HR policies and procedures.
8. To provide historical reference by developing and utilizing filing and retrieval systems.
9. To manage personnel problems, such as non-compliances and employee grievances.
10. To represent company for personnel inquiries at government agencies like social insurance divisions and labor law offices.
11. Updating and completion of filing system for personnel records in accordance with policies and procedures.
12. Responsible to assist in completion of all documentation and correspondence prior to the starting date of new employees.
13. Responsible for updating personal database and sending our notice/correspondence to employees for any evaluation, investigations, deductions or other matters.
14. To update bulletin boards with regulations required as well as post emergency employment policies at all times.
15. To establish and maintain all needed documents for insurance programs (medical, dental, vision, life, social, etc…).
16. To prepare, update, maintain and process a variety of forms, reports, bulletins, records, schedules, lists and files according to established policies, procedures, and regulations; verify and post information as necessary to assure completeness and accuracy.
17. To maintain Human Resources payroll records and files.
18. To maintain regular attendance.
19. To conduct investigations when necessary.
Job Description/person specifications
• Position Information
Reporting to: Personnel and Payroll Section Head Job Title: Senior Personnel and Payroll
Working hours: 8 hours Department: HR
Job Code: Grade:
• Purpose of Job
Responsible for maintaining day to day personnel services in order to meet legislative requirements and support municipal operations.
• Position in structure
• Responsibilities/accountabilities:
payroll section head
1. Checking people's hours and Perform daily payroll department operations
2. Making the monthly payments on time
3. Working out tax and other insurances deductions
4. Setting up new members of staff
5. Calculating overtime
6. Managing special situations like maternity or sickness pay
7. Manage workflow to ensure all payroll transactions are processed accurately and timely
8. Reconcile payroll prior to transmission and validate confirmed reports
9. Understand proper taxation of employer paid benefits
10. Process correct deduction calculations and compliance
11. Execute attendance processing and interface with payroll
12. Process accurate and timely year-end reporting when necessary
13. Update and reconcile monthly bank statements forms
14. Provide service to employees: in the area of pay, benefits and taxes as they relate to their pay
15. Print paychecks, deliver them to managers for signing, if necessary; and then distribute them to employees.
16. Answer payroll questions from employees and produce payroll reports when requested by managers.
17. Terminate pay for those who leave the company.
18. Establish and maintain payroll files. Update employee profile changes such as direct deposit, tax changes, etc.
1. Assists in preparing employee paychecks and statements of earnings and deductions.
2. Computes wages and deductions, and enter data into computers.
3. Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
4. Compiles employee time, performance appraisal records, and payroll data from time sheets and other records.
5. Process paperwork for new employees and enter employee information into the payroll system.
6. Deals with Banks Institutions to create employees’ payroll accounts with follow-up.
7. Completes time sheets showing employees' arrival and departure times.
8. Prepare and balance period-end reports, and reconcile issued payrolls to bank statements.
9. Assists in tracking of leave time, such as vacation, personal, and sick leave, for employees.
10. Trains and helps TOWN TEAM employees on using payroll system.
11. Provides information to employees and managers on payroll matters.