Hiba Al-Zabedi

PROJECT ASSISTANT at NOV

• Saudi Arabia
• My current job since January 2019

ISLAMIC RELIEF
Responsibilities:
 Liaise with field offices and admin to ensure prompt and accurate
delivery of documents needed.
 Assisting in activities planning alongside the project.
 Collecting and analysing warehouse data including preparation of
contracts and agreements.
 To assist in preparation of documentation and enter the data of IRY
contracts and agreements.
 Manage the process of IRY rented warehouses.
 Coordinate with the field offices to ensure that the various aspects
of the contracts and agreements are carried out properly.
 Identifying areas of further needs of the project and following up
with country office.
 Conduct regular follow-up and with the project assistants and line
manager.
 Assisting the in reporting on the process as required.
 Complete weekly activity reports as well as provide reports on any
variations or problems with the contracts and agreements
implementation to the project officer, line manager and project
coordinator.
 Create database for warehouses details and Follow up for missing
information.
 Review all information and make sure the information matches (ID,
Property, Amount rent, PR).
 Prepare document payment and follow up finance department

ADMIN ASSISTANT

• May 2019 to October 2019

ISLAMIC RELIEF
Responsibilities:
 Review all information and make sure the information matches (ID,
Property, Amount rent, PR).
 Responsible for gathering information & documents.
 Prepare payment document and follow up finance department.
 Submit signed contracts to the relevant department.
 Tracking financial documents and payment
 Organize, copy documents and archiving.
 Follow up signatures process and stamp.
 Create database for warehouses details.
 Receive and confirm signed contracts.
 Prepare contracts and review all details.
 Follow up for missing information.

PROJECT ASSISTANT

• September 2017 to March 2018

(WASH) H.P.A- ISLAMIC RELIEF
Responsibilities:
 Responsible for gathering and documenting all the related
information according to their date and project.
 Assist in analysis tenders, evaluate offers, write reports about that
and share with officer.
 Support on the reporting of indicator achievements on a quarterly
basis.
 Archiving all documents related to the project in its own file.
 Collect and analyze project data from field teams.
 Support all project daily administrative activities.
 Conduct with some of the project beneficiaries.
 Preparing brochures request.
 Assist in budget tracking

PROCUREMENT ASSISTANT

• February 2017 to August 2017

-VOLUNTEER- ISLAMIC RELIEF
Responsibilities:
 Ensures follow up of the purchasing process until delivery of the
goods and ensures official handover of items against signature of
receipt.
 Ensure detailed completion and filing of all procurement
documentation including but not limited to PR, RFQ, PO, etc.
 Review, record and prioritize purchasing requests, ensuring all
supporting documentation is receiving and funding.
 Analysis tenders, evaluate offers, write reports about that and share
with procurement officer and stakeholders
 Collect data, prepare and distribute documents, to support
procurement programs and activities
 Presents the procurement file to the Finance office and ensures the
payment in timely manner.
 Proceeds to the copies and archiving of procurement file as per
procurement procedure.
 Support Procurement Officer in monitoring the collection of goods
and petty purchases.
 Liaise with all departments in IRY and support them tender
information & reports.
 Makes sure all suppliers are legal and reports his supervisor in case
of illegal issues.
 Collect offers from potential vendors for all operations and program
requirements.
 Perform administrative procurement activities in a timely and
efficient manner
 Communication with field office to provide on time procurement
supports.
 Liaise with base level logistic officers for all tender related
procurements
 Support Procurement Officer in facilitating bids Committee
meetings.
 Requests price quotations from various suppliers for preparation.
 Update, manage and maintain relevant databases and records
 Communicate with suppliers for sampling and evaluation.

DATA ENTRY

• January 2016 to November 2016

- ISLAMIC RELIEF
Responsibilities:
 Document all important data and papers and scan the required
 Create a database and enter all information and data
 Summary of data entered in the form of reports
 Check any discrepancies in the entered data.
 Organize and arrange files as required
 Save and update data electronically

ENGINEER at TECHNO

• Albania
• April 2014 to April 2015

COMPANY
Responsibilities:
 Gather information with clear direction to draft documents and
prepare reports.
 Responsible for making application forms, annual reports, photos
 Collecting process information and performed data quality.
 Performed general office duties and administrative tasks.
 Enter data to the database and save project documents.
 Maintain and expanding database reports.
 Perform other related work as required.
 Prepare monthly and weekly reports.
 Formulation of trade messages.

RECEPTIONIST

• December 2012 to December 2013

Responsibilities:
 Document all important data and papers and scan the required
 Create a database and enter all information and data
 Summary of data entered in the form of reports
 Check any discrepancies in the entered data.
 Organize and arrange files as required
 Save and update data electronically
2013 INFORMATION MANAGEMENT & REPORTING ENGINEER-ETHAR
INITIATIVE
Responsibilities:
 Designing database and making reports

• January 2008 to January 2012

SERSHING & DISTRIBUTION - OLA ALMAJED
Responsibilities:
 Aid distribution Field and making reports with document