SAP HR & Payroll Administrator
Burjeel Hospital
Total years of experience :13 years, 6 Months
• Prepare statistical and analytical HR reports, employment contracts, and job offer letters ensuring 100% compliance with the UAE Labor Law.
• Compile leave / attendance reports, bonuses / additions, documentation for the end of service gratuity, coordinate with the finance department to prepare the monthly payroll and final settlement.
• Assist in the recruitment process (Prepare job description, initial screening, and reference check) and gather relevant documents from the new joiners.
• Manage health insurance of the employees; communicate with the broker to process documents for the health insurance, cancellation of cards, settle issues related to medical bills (Reimbursement, Claim Forms, and medical receipts).
• Maintain, update employee’s information, Payroll information, and ensure efficient database is ready for compiling relevant reports on the HR ERP System (HRIS)
• Issue NOC, Salary Certificate, promotional/salary increment letters, employment certificates, and write official communication letters to the Government entities, Banks, and third parties as per the advice of the business manager.
• Drafted policies related to absences, explain policies to the employees, manage grievances, and handle their queries related to the UAE Labor laws, employment contracts, and Visa processing.
• Liaise with the PRO and ensure that new visas, cancellation, applications for Emirates ID’s for new joiners/renewals are completed and processed on time.
• Maintain personal record (in hard and soft copies), Collect, upload, and update information on the ADEC’s online Oracle based ERP system.
• Analyze third party’s proposals and collaborate with the management to make adequate changings in the contract and finalize the external contracts.
• Look after the staff accommodation, Renew tenancy agreements in banks or with the landlords, finalize new apartments, negotiate rent, and prepare documents to sign the lease agreement.
• Handle grievances and resolve issues of the support staff and maintenance team ensuring SOP and allocate responsibilities to manage workload effectively.
• Configured Personal Administration (PA): Define Company and Company Code, Assign Company code to a Company, Created Personnel Area and Personnel Subarea, Define Employee Group and employee Subgroup, Configured Transactions, leave entitlement, Personal IDs and Created Custom Infotypes.
• Worked on SAP OM- Organization Management (Create Organizational Units, Jobs, Positions, and Assign persons to position)
• Maintain SAP HR Master Data, Employee hiring to exit process in SAP, edit / update staff’s personal information, and enter payroll data to run the payroll.
• Time Management: Define break schedule, define rules for variants, define daily and period work schedule, employee subgroup grouping, grouping for public holiday calendar.
• Generated HR reports using SAP Ad-hoc Query, and currently practicing SAP TM- Time Management (TM) SAP - Payroll (Release Simulation, check errors, release for payroll)
• Travel Management: Travel Planning, Expense Creation, Create posting run.
• Prepare job description, Job posting on the company’s website and external job boards ensuring minimum recruitment cost, performed searches for qualified candidates according to the relevant job criteria, identified core competencies required for the position, conducted telephonic and in person interviews, updated job applicants about the success or failure of their application.
• Organized training for the staff, conducted performance appraisal in a systematic and periodic way to assess the employee’s performance against the set standards.
• Responsible for salary negotiations, contract signing, maintained Coordination with the candidates and Attorney for documentation, visa processing, Green card processing and gave updates to the Head Office (in USA).
• Assisted with the day-to-day operations of the HR office ensuring efficiency and SOP, Leave / Attendance management, compensation and benefits administration and handle grievances.
• Holistic understanding of business as it relates to recruitment, shortlisting, and evaluating.
• Managed the whole recruitment process using ACT software. Ensure employees are well prepared to face the H1B visa-stamping interviews with the US Consulate with complete & accurate documentation.
• Manage correspondence with the clients based in USA and Canada to update them on the candidate’s skill-set and understand their requirements for a particular position.
• Involved in purchasing office supplies and ensure that funds are available on time when require to do the maintenance in office or need new equipment, ensure employee’s safety, welfare, and wellness.
