A Hakim Embaby

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responsible for managing the accounts payable department and is ultimately responsible for the efficient management of the purchase ledger function and the payment of all company invoices in a timely fashion.

Duties include:

•Ensure the smooth running of the Accounts Payable department
•Performing the month end closing process and reconciliation of the ledgers
•Maintain excellent working relationship with external supplier
•Ensure the Accounts Payable team are replying to all queries in a timely manner and all queries are dealt with correctly and efficiently
•Provide day to day management of the Purchase Ledger team - motivating and leading the team you will also lead the way in developing processes and efficiencies
•Performance management of staff and monthly appraisals
•Regular reporting and analysis to key senior managers in the business
• Ad-hoc duties to support the business
•A good knowledge & understanding of the Accounts Payable function with a minimum of three years experience managing the Accounts Payable
•You will have experience of processing and payment of invoices in multiple currencies as well as experience of working in an outsourced Accounts Payable function
•Proven experience within a high volume accounts payable environment
•Confident communicate as this role will involve liaising with various key senior manager of the business
•A solid working knowledge of Microsoft Word, Outlook and Excel (Understanding V-Lookup, Pivot and Functions an advantage)

My Job Description
1. Ensures that the daily receiving report is properly completed by the Receiving Clerk and all relevant documents e.g. invoices, purchase orders / requests are attached to the report.
2. Verifies, and completes the applicable portion of the receiving stamp
3. Runs the GRWI detail report, to verify documents received from receiving vs. the report as well as batch edit report for other postings.
4. Obtains from Purchasing Department, various price lists as well as all purchase orders, and file them alphabetically.
5. Posts on a daily basis all direct invoices received from Receiving Clerk and verifies against the batch edit report.
6. Posts all invoices received by mail after verification of the receiving report and having married the invoice to the purchase order.
7. Verifies the coding of the petty cash disbursements requests are prepared by General Cashier or and, Purchasing Clerk for reimbursement.
8. While matching invoices against purchase orders, ensure authentic appropriate signatures appears on receiving stamp. Expenses appropriately coded and spot check of quantities and prices should be performed.
9. Secures that the following charges are in accordance with the contracts already signed and filed with the Controller's Secretary: 10. Maintains and update accounts files of Accounts Payable, direct and store invoice records, notes and paid checks with supporting documents.
10. Provides a monthly reconciliation of all designated balance sheet accounts such as but not limited to, prepaid accounts, stores, accruals, FF&E, CWA, and MI.T. Reserves and taxes.
11. Coordinates and follows up on the month-end accruals with relevant departments and ensure that G/L outstanding balances are reconciled, and prepare the monthly Journal Vouchers related.
12. Prepares the quarterly tax report as follows: -
1. Ensures That all tax reports are reconciled with general ledger balance on a monthly basis
2. Ensures that all tax cards are filled in a proper way.
3. To cover all tax departments (Auditor's) inquiry.
4. Ensures that all tax certificates are issued according to our records.

14. Prepares all invoices due to payment using the pre-create checks report. Also prepares USD checks and bank drafts with the proper supporting documents.
14. Prepares Dummy checks of applicable for M.I.T., and prepaid.
15. Ensure those month ends checks envelop are properly filed with proper supporting documents.
16. Maintains and updates accounts filling, separating direct and store records, notes and paid checks with the relevant supporting documents.
17. Performs daily accounts payable saves, and complete month end closing procedures. Further the year end closing.

استلام قيد الاقفال من الصراف العمومى و تعديل ما يلزم من أخطاء - استلام الفواتير من موظف الاستلام ( مخازن ) و مراجعتها و تسليمها لمحاسب المدفوعات - دفتره المستندات الخاصه بمحاسب المدفوعات- عمل أذون الصرف .....

تحصيل النقديه من الكاشير و عمل المستندات الخاصه باستلامها و ايداع النقديه بالبنك و انهاء المعاملات البنكيه الخاصه بالفندق و عمل قيد ختامى بمعاملات الشهر كاملا

العمل على حساب العملاء و تحصيل النقديه من العملاء و تسليمها لموظف الخزينه العموميه