Project Coordinator
Abdulatif Jameel Finance
Total des années d'expérience :19 years, 9 Mois
Apply Project Management for all IT projects and busines projects.
handling correspondence and coordinating Project plan preparation, follow up and updates
project budget statement
maintain projects RFA and RFP
Evaluate vendors
IT Director-office.
Prepare Minutes of meetings, MOM
Arrange and schedule appointments
Send and receive calls
Provide high level secretarial support to the assigned office in addition providing Personal Administration Assistance to the IT Director and team as needed.
Scheduling - Controlling and providing services for all activities which affects the assigned office. Serving as primary contact for persons seeking appointment with the assigned office.
Correspondence - Opening and screening incoming mail and re-routing it to other units for action, where appropriate. Handling routine queries, maintaining confidentiality of information and correspondence you see or hear.
Documentation & Reporting - Providing information from one department to another as requested.
Administrative work - Handling minor administrative matters, completing project assignment as requested, providing assistance for activities such as coordination between various departments, reviewing reports,
Secretarial duties - Maintaining internal schedules, arranging and facilitating meetings and scheduling, coordinating with participants. Coordinating administrative support for meetings, minute taking and transcribing notes. Data gathering from relevant source ad preparing charts and graphs for reports as directed.
Administrative work - Handling minor administrative matters, completing project assignment as requested.
Providing assistance for activities such as coordination between various departments, reviewing reports, conducting studies and correspondence.
Maintain attendance schedule with monthly reporting.
Manage Accommodation and vehicles lease with monthly reporting
Manage payments, phone bills, office expenses and petty cash
Issue Visas, New Iqama, renewal, Saudi license.
Arrange flights, hotels and events booking
Preparing employees reimbursement.
Manage payments and founds transfer
Manage Insurance policies and updates
Staff records
Arrange hotels and flights booking.
Arrange expenses report .
Correspondence
Preparation for the Workshops, Meetings & Presentations.
Filing.
Arrange latter’s, MOM, meeting agenda & mails .
Coordinator for PMP program.
Arrange events.
- Send and receive calls.
- Sort incoming and outgoing mail.
- Filling.
- arrange Letters by E-mail. ( outlook work).
- Welcoming visitors and candidates.
- Coordination appointments for interviews.
- Processing of job offers, contracts and Medical Insurance.
- Finishing On-Prodding Process.
- Send and receive calls.
- Sort incoming and outgoing mail.
- Filling.
- Scheduling of a department director.
- preparation and follow-up to flight bookings and accommodation.
- Follow-up to attend the departure of temporary staffing.
- Prepare work visas through the Ministry of Foreign Affairs.
- Prepare speeches.
Send and receive calls.
Sort incoming and outgoing mail
Filling CV’s By occupation.
Receive forms from all departments for Request a new staff member.
Searching for qualified employees.
View and sort CV's .
Coordinate interviews appointments.
Preparing offers and contracts of employment.
Follow-up of new recruitment.
Arrange latter’s for Direct manager.
Projects Achieved ERP Disaster Recovery Solution API Information Security Project S MDM, DLP, NDLP, EDR
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