Personal Assistant/Manager
Caridon Group/ UHNWI Family British
Total years of experience :19 years, 0 Months
Staff Management
• Supervise, train and manage an entourage of household staff (cooks, maids, drivers, gardeners, housekeepres, nannies,
etc.).
• Coordinate with various contractors, suppliers/vendors, service people, artisans, and all other non-household employees.
Ensure supervision is provided and the best quality of work is achieved with adherence to all household standards and
expectations.
• Assist in recruitment of new staff.
• Inspire, coach and motivate staff to work efficiently and effectively and ensure their work is up to a high standard in terms
of service, maintenance and presentation.
Maintenance and Management of Household Items
• Create and manage full household inventory.
• Care for silver, china, antiques, fine art, luxury cars and other specialist items.
• Develop shopping lists for all household requirements and oversee their procurement. Ensure that supplies are always
replenished, and spares are stocked.
• Managing maintenance, repairs, interior, exterior of all the properties in UAE and London
Other Duties
Accomplished Senior Administration/ Office Management/PA Professional equipped with 20+ years of diverse experience, seasoned
expertise and dynamism in orchestrating successful business turnaround and growth ventures within a diversified industry. Highly skilled
in the provision of high level executive support and in the management of high performing clerical teams to ensure that all aspects of
office administration are carried out effectively against demanding resource and time constraints. Demonstrates the proven ability to build
productive relationships with customers, suppliers and external departments. Experience in office management with a focus on diary,
appointments, meeting room booking, reports, process, presentation, very familiar with social media like You Tube, Instagram, Tik Tok,
Linked in, Facebook, office maintenance, globally research for products, luxury cars, properties, holidays, talents, lawyers, maids, fitness
coaches, monthly financial/expense reports, facility management, HR coordination, recruitment, stationary, pantry, procurement.
housekeeping, events management, Etisalat, Du, courier, budget, cost control, transport management, catering, blue/white collar
accommodation, travel/hotel booking, PRO management, events management, CEO/family personal property and house hold staff
management.
Profile Summary
Core Skills
Career Summary
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Ensure a well-maintained, safe, secure and clean environment at all times.
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Globally research for products, luxury cars, properties, holidays, talents, lawyers, maids, fitness coaches etc.
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Managing properties in UAE and United Kingdom
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Manage all visa renewals, medical, passports
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Managing budget, monthly expense report, travel, hotel booking, accommodation, transportation, family travel trips to Europe, arrange private jets, managing bank accounts for founder and family, manage various projects in UAE and London in terms of purchase and sell of luxury properties.
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Plan, organize and coordinate events and dinner parties. Liaise with event organizers, caterers etc.
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Manage the household’s schedules, calendars and arrange appointments.
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Coordinating with PA in London, managing contracts, vendors, suppliers and bank accounts for founder and investers.
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Purchase of luxury vehicles like Lamborghini, Maserati, Ferrari etc.
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Organize, prepare monthly financial /project reports, presentation and other as required
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Perform shopping and errands in accordance with employer’s guidelines.
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Perform all other miscellaneous tasks as requested by the employer
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Make appointments for personal and professional needs.
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Assistant and advise in terms of schools in Dubai
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Assist/advise family members, friends in investing, new company setup and relocating to UAE.
Provide high-level confidential administrative support to the facility operations and ensure a smooth running of the corporate
office.
Managed and supervised 100 administration staff (office boys, housekeeping, security guards, PRO’s, admin assistants, receptionist, drivers)
Transport/fleet management, maintenance of vehicles, servicing, outsourcing of drivers, arranging containers, trailers, forklifts, cranes etc, reported to the Human Capital Director.
• Manage and coordinate the secretarial, PRO department and administrative activities within the corporate office to provide a high level of service and support to the CEO, department directors/Executive leadership, as main point of contact for the office and the facilities of the corporate office.
Provide support to the facility director in managing and maintaining the entire manufacturing factory of 200, 000 sqft.
Inspected the entire property in order to locate maintenance issues, first aid kit, loose objects/cables and ensure repairs are
done accordingly.
Onboarding and offboarding of employees in terms of relocation to UAE along with their families for housing contracts, schools, furniture purchase, certificates attestation, visa, driving license etc.travel/hotel booking, city tours, chauffeurs, rent a car, restaurants and events.
Managed diary, minutes of meetings, appointments, calendars, memos, reports and presentations for the CEO.
Fully in charge of family properties for the CEO across UAE in terms of staff management, follow up & maintenance of schedules.
Arrange special events/tours of the factory for diplomats, defence officials, government officials and corporate clients.
Coordinated with the Production (assembly, sub assembly welding, paint) Integrated Logistics Support (ILS) Finance, Procurement, Warehouse, HR, Engineering, Marketing and Assembly.
Manage and coordinate the employee’s induction formalities of new hires in coordination with HR department.
Prepare monthly/weekly administration expense report, time sheets, progress report, inventory, petty cash.
Coordinate maintenance of all office equipment’s, managed and supervised office boys, health insurance, pantry, housekeeping, security guards, staff/labour accommodation, catering, transport/fleet management, PRO department
management, budget/cost control, market research & sports events.
Managed and supervised the PRO department for all government related work in terms all visa, office, trade license requirements for Dubai Media City TECOM, DIC, JLT, DMCC, DAFZA, DIFC, renewals, new applications, cancelation and interacted with all other government departments. (Labour, Immigration, Foreign Affairs, Ministry of Commerce, Police, Court, Embassies etc.)
Assisted in setting up new office branches which also included moving the previous offices.
Negotiated with suppliers & vendors for all office supplies including office furniture, IT equipment, kitchen supplies, office management, managed filing system, record management and overseeing (100 admin employees) UAE/GCC
Transport/fleet management, maintenance of vehicles, servicing, buying and selling.
Recruitment for administration staff, implement procedure, process and policy.
Plan, coordinate and managed of all administrative procedure and system.
Allocate office and parking space for employees.
Managed and supervised staff /labour accommodation.
Administered the onboarding process for all new joiners including desk space, phone lines, laptops and blackberries.
Collaborated with offices in Europe, GCC, and Asia. Revised monthly expense budget and recruitment.
Supervised transport/ fleet management, pantry, office boys, stationary, housekeeping, special projects, reports/presentations & provide advance defensive driver training to drivers.
Administered PA duties for the CEO including meeting bookings, diary management, appointments, memos, reports/presentations, and calendar, hotel and travel arrangements.
Greeted visitors, catering and snacks arrangements.
Fully in charge of all family properties across UAE in terms of staff management/follow up and maintenance of schedule.
of employees and knowledge of UAE Labor laws.
•Liaised with Government department for their for new visa applications, visa renewal, medical, labor contract and visa cancelation. Efficiently update record management and update visa administration information.
•Submitted documents for visa administration and work permits, documents for commercial and trade licenses business requirements and advice the management of best alternative work permit activities for staff in the processing of visas.
•Provided continuous advice in regards to the new rules in the governmental departments
•Oversaw the entire office operations and arranged complex travel arrangements, stationaries, hotels etc.