Senior Secretary – AVP – Finance Department
Kuwait Real Estate Company KSC
Total years of experience :17 years, 9 Months
In charge of Boursa Kuwait & Dubai Finance Market Disclosures.
Communicating with KCC - CMA - MOC - for all disclosures.
Receive, direct and relay telephone messages and fax messages.
Direct the general public to the appropriate staff member.
Maintain the general filing system and file all correspondence.
Assist in the planning and preparation of meetings and conferences.
Prepare for Board Meetings, General Assembly Meetings & Weekly Meetings.
Taking dictation and minutes & preparing the reports.
Maintain an adequate inventory of office supplies.
Respond to public inquiries.
Provide word-processing and secretarial support.
Handling the Parking cards (Souk Al Kuwait + Souk Al Kabeer).
Handling the New subscriptions - Cancelation (Souk Al Kuwait + Souk Al Kabeer).
Following up with customers for payments.
Maintain the tenants & Non-Tenants Database.
Handling all the invoices and payments
Release cheques & Payments for the customers.
Publishing News on Company’s website and Boursa
Screening telephone calls, enquiries and requests, and handling them when appropriate
Meeting and greeting visitors at all levels of seniority
Organizing and maintaining diaries and making appointments
Dealing with incoming email, faxes and post, often corresponding on behalf of their manager;
Taking dictation and minutes;
Producing documents, briefing papers, reports and presentations;
Organizing and attending meetings and ensuring their manager is well-prepared for meetings;
Liaising with clients, suppliers and other staff;
Deputizing for the manager, making decisions and delegating work to others in the manager's absence;
Devising and maintaining office systems, including data management, filing, etc.;
Arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
Responsible for all coming tenders - filling tenders, follow up with Central Tenders Committee
Arranging the agreements with the company principles
Getting quotations from outside companies regarding the needed materials
Arranging all the Legal Documents for the Company, follow up for the registration form Chamber of Commerce & other organizations
Arranging the visit visas for the guests, hotel bookings, appointments with the companies
Arranging & renewing all the Legal documents for the Employees
Daily follow ups
Public Relations Officer
planning, developing and implementing PR strategies
liaising with colleagues and key spokespeople
liaising with and answering inquiries from media, individuals and other organizations, often via telephone and email
researching, writing and distributing press releases to targeted media
collating and analyzing media coverage
writing and editing in-house magazines, case studies, speeches, articles and annual reports
preparing and supervising the production of publicity brochures, handouts, direct mail leaflets, promotional videos, photographs, films and multimedia programmes
devising and coordinating photo opportunities
organising events including press conferences, exhibitions, open days and press tours
maintaining and updating information on the organization's website
sourcing and managing speaking and sponsorship opportunities;
commissioning market research
fostering community relations through events such as open days and through involvement in community initiatives
managing the PR aspect of a potential crisis situation.
Sales Executive
maintaining and developing relationships with existing customers via meetings, telephone calls and emails;
visiting potential customers to prospect for new buisness;
acting as a contact between a company and its existing and potential markets;
negotiating the terms of an agreement and closing sales;
gathering market and customer information;
representing the organisation at trade exhibitions, events and demonstrations;
negotiating variations in price, delivery and specifications with managers;
advising on forthcoming product developments and discussing special promotions;
liaising with suppliers to check on the progress of existing orders;
checking quantities of goods on display and in stock;
recording sales and order information and sending copies to the sales office;
reviewing own sales performance, aiming to meet or exceed targets;
gaining a clear understanding of customers' businesses and requirements;
making accurate, rapid cost calculations, and providing customers with quotations;
Sales Administrator
responsible for the up keep and support arm of the field sales team
searching for the new companies and allocate them to the sales
managers to start getting the business
going on a sales blitz to discover the companies around
Arranging the contracts and agreements for the companies and airlines, doing the follow ups with them for the signatures & approvals
Arranging the visit visas for the coming guests
Assisting the guests in their reservations & confirm with them the bookings
Handling any coming groups and doing all the needful arrangements ( visas, room reservations, arranging conference rooms, meeting rooms, etc)
Personal Assistant to the Resident Manager
help managers to make the best use of their time by dealing with secretarial and administrative tasks
screening telephone calls, enquiries and requests, and handling them when appropriate;
meeting and greeting visitors at all levels of seniority;
organising and maintaining diaries and making appointments;
dealing with incoming email, faxes and post, often corresponding on behalf of their manager;
taking dictation and minutes;
carrying out background research and presenting findings;
producing documents, briefing papers, reports and presentations;
organising and attending meetings and ensuring their manager is well-prepared for meetings;
liaising with clients, suppliers and other staff;
deputising for the manager, making decisions and delegating work to others in the manager's absence;
devising and maintaining office systems, including data management, filing, etc.;
arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
In addition
Training in several departments
Human Resources
Finance
Legal
Contracts & Tenders
Administration work - Data Entry
Training in several departments
Human Resources
Finance
Legal
Contracts & Tenders
Assist in planning and implementing the daily program under the direction of the Lead Teacher, which includes lesson plans.
Assist in planning and preparing the learning environment, setting up interest centers, and preparing needed materials and supplies.
Supervise the classroom when the Lead Teacher is out of the room.
Help with the general housekeeping tasks.
Assist the Lead Teacher in other ways as requested.
Maintain a professional attitude and loyalty to the Center at all times.
Treat all children with dignity and respect.
Attend all staff meetings and recommended training programs and conferences.
Participate in professional organizations that work for the improvement of early childhood education.
Assist Lead Teacher with implementation of appropriate early childhood education experiences.
Help Lead Teacher to supervise and promote activities designed to enhance the healthy emotional, social, intellectual, and physical development of children enrolled at the Center.
Help to maintain a neat and organized classroom.
Attend parent group and Center functions.
Supervise all activities to ensure safety at all times.
Report to Lead Teacher any problem which may occur with the children. Observe, record, and report on the behavior of individual children as assigned.
Other tasks as requested.
Used to work with Al Bayan during the summer School Vacation from 2002 - 2004
CID IT - Certificate from Kuwait University
Diploma in Business Administration College of Business Studies The Public Authority for Applied Education & Training
1992 - 2004 Fajer Al - Sabah School - Kuwait General Secondary Certificate Literature Major