Administrative Coordinator
3C Metal Middle East FZE
Total des années d'expérience :13 years, 9 Mois
Maintain personnel database by keeping data up to date
Liaise with 3C Metal branches and other Agents for personnel documentation needed for projects
Book offshore trainings, coordinate payments to the training centre and transport of the personnel
Schedule offshore medical examinations for employees
Administer Previnter Insurances by activating and terminating insurance cover as and when needed and recording it as per instruction given
Assist project team with deployment personnel document preparation
Stay up to date with offshore certification / documentation requirements
Conducts offshore documentation trainings for relevant personnel
Produce information by formatting, inputting, editing, retrieving, copying text and data
Systematic filing of all important documents and certificates
Assists, releases cheques, receives invoices, coordinates with the courier and answers the telephone when the receptionist is not available
Scanning of Purchase Orders and Invoices
Assisting in other administrative related work
Handling the follow ups given by the Managing Director
Handling incoming calls and transferring to the concerned departments
Handled enquiries and Local Purchase Order
Preparation of quotations, general correspondences, customs documents, new & renewal of employment visa, bank
documents, LC, etc.
Receiving and sending emails, quotations, correspondences
Maintained filing systems under the instruction of the superior officer
Monitoring of incoming sub contract agreement (hardcopy) and coordination with the messenger
Registering in ERP (enquiries)
Managing, monitoring and ordering of stationery supplies
Plus any other as applicable for smooth functioning of office, on case to case basis
Preparation of Check, Client’s Invoices, Delivery Receipt, Delivery Note and Receipt and Payment Voucher
Answering telephone calls regarding inquiries about flower subscription and special orders
Checking and maintaining that all the flower arrangements and deliveries are done on time
Monitoring of incoming and outgoing emails
Systematic filing of documents
Preparation of Daily Delivery Schedule, Daily Delivery Summary, Refreshment Report, Delivery Receipt, Proposal Letter,
Subscription Form and Product Master
Answering telephone calls regarding inquiries about flower subscription and plants and special orders
Checking and maintaining that all the flower arrangements and deliveries are done on time
Monitoring of incoming and outgoing emails
Systematic filing of documents
Assistant Secretary to the President
Managed all the filing of official papers (check vouchers, legal documents, memos, minutes of the meetings, bank statements,
etc.)
Preparation of monthly and quarterly government reports
Cheque and check voucher preparation
Monitoring of E-pass
Maintained records control of monitoring of reimbursements of expenses (The Executive Staff)
Systematic filing of accounting files
Monitoring of e-mails (incoming & outgoing)
Updating of company’s files (electronic & hardcopy)
Call respective companies if they have an upcoming conference/seminar
Assist in reservation of rooms
Preparation of proposal letter
College Education
High School Education
Elementary Education