Administration Coordinator
the kanoo group
Total years of experience :9 years, 8 Months
• Reporting directly to the HR and Administration Manager - NE & OMAN.
• Create, update and maintain the employee/leave entitlement files under Dubai payroll.
• Handles all staffs request for bank/consulate letters, salary/experience certificates, etc. as per Admin procedure.
• Filing of all documents (leave files/increment letters/memos, etc.) to its designated staff files and maintain its confidentiality at all times.
• Release the passport as per approved requests, monitor and send a reminder.
• Handle employee inquiries concerning to insurance, leave balance, ticket eligibility and UAE labor law.
• Responsible for making a deduction list of the designated staff and Overtime payment.
• Responsible for the issuance of salary advice for the new recruit.
• Coordinates the Admin Department’s office supply requisition.
• Knowledge in payroll.
• Maintains the Admin Department filing system.
• Handles the Final settlement computation.
• Knowledge in HR procedure with regards to selection of staff, reference check, offer letters, processing of visa, coordination with the Department for the new recruit and medical procedure.
• Perform other duties assigned by the Manager.
• Reporting directly to the District Manager of the company.
• Organized and kept the schedule of the DM, sending the daily pipeline report to all consultants and track the daily submitted business.
• Update and inform consultant for new training, confirmed their participation, remind the schedule of their training.
• Prepares the report and submit to DM and to his consultants.
• Responsible for handling all confidential files of the clients.
• Assist the consultants on their paper works, Booking a courier and pick-up insurance payments/documents of the clients.
• Tract and follow up the release of the policy documents of their clients.
• Attend to the client’s inquiry if the consultant is not available.
• Reporting directly to General Manager and Deputy Center Manager of the Mall.
• Prepares the schedule and venue from various company meetings of the GM and Deputy Manager.
• Manage their diary, booking of appointments, arranging of meetings, venue, and update the attendees.
• Organizing business travel and hotel accommodation of the Managers.
• Handles and screen all the letters addressed to the GM and Deputy Manager of the company, segregate the letters for immediate action of the Manager and addressed the query or letter to other executive for their necessary action.
• Handles the expenses and telephone billings of the Manager.
• Responsible for handling all incoming and outgoing calls, attend for inquiry of mall applicants.
• Receive the mall application form, writes a reply letter and encode the necessary information needed in the database for future reference.
• Collect the necessary documents from the Operation Executive to encode in SAP system for billing process of Accounts Department.
• Compilation of data in preparing the daily report for submission to the General Manager.
• Take the minutes of the Operations meeting.
• Handles the procurement of the office supplies needed by the entire department
• Performed other duties and back up for Operations Department
• Handles confidential file and information of the company.
• Responsible for handling all incoming and outgoing calls, prepares the schedule and venue from different company meetings.
• Receive all letters addressed to the Merchandise Mix Manager of the company, assists other executives of the company.
• Manage the schedule of the Manager, expenses and billings,
• Receive the Application form, encode the necessary information needed in the database and Ensure the confidentially of all applying mall merchant.
• Handles the reply letter to all mall merchant applying for a space in the mall.