Business Analyst
Beauty Italia
Total years of experience :13 years, 0 Months
Beauty Italia / Al Fahim Italia is a branch of Al Fahim Enterprises which is a sister company of Paris Gallery Company. Beauty Italia is the exclusive distributor of high-end Italian perfumes (Versace, Moschino, Missoni) in the Middle East.
• Responsible for preparing various types of reports (retailers month brand pack, ranking reports, sales report, purchase reports, Sell-In and Sell-out reports)
• Checks reports received from retailers and queries any variances or missing information
• Prepare Purchase Order Form and update Price List during new item launch or unit price amendment
• Check Order Form received from retailers and updates them of order and shipment status
• Update trackers based on reports received from retailers
• Liaise with retailers regarding queries and send reminders for report deadlines
Gulf Beauty International is a Paris Gallery Company and is the UAE’s leading distributor of premier international fragrance and cosmetic brands, with a prestigious portfolio of brand representation.
• Coordinate with the brand offices, suppliers and freight forwarder offices on all cargo movements.
• Maintain the update on the ‘Traffic Report’ and to Provide in advance information to warehouse on the status and size of expected shipments through regular updates.
• Communicate Logistics’ confirmation to suppliers of budget approved FPO’s received from brands. Confirmed PO’s are then generated to the traffic report as an update.
• Follow up on issues of clearance and documentation with brand offices to limit any delays in cargo movement which could lead to unwarranted and excessive demurrage charges.
• Following clearance of all import cargo, arrange with brand / planners appointment schedule (requires complete and accurate P.O. number and information to be provided) for receipt of cargo into warehouse.
• Check all forwarders’ invoice charges in line with contract agreements and prior to submission for payments gain Import/export supervisor’s approval that documentation to be submitted is correct.
• Complete the costing procedure to make sure that the costings for shipments from all international suppliers are completed within the same month of receipt of cargo into warehouse.
• Report to management any shipments or products that are received at warehouse without an approved FPO.
• Daily email communication with supplier export offices and assigned international forwarders.
• Process invoices from Afghan fuel transporters for payment and approval. Payment should be made within 20 days upon receipt (average of 50 invoices per week)
• Encode received invoices in TRAX database and update it on a regular basis to properly monitor delivered fuel for payment/processing purposes
• Report and address anomalous data entry in TRAX database to ensure it is accurate and up-to-date
• Monitor fuel truck movement through TRAX to avoid double invoicing.
• Report and reconcile incomplete and inconsistent Fuel Receiving Reports (FRR) from fuel transporters
• Provide update on invoice status and handle queries from at least 5 fuel transporters in Afghanistan
• Liaise with internal departments to ensure timely and accurate payment of all relevant invoices.
• Liaise with supplier accounts receivable staff to ensure accuracy of invoices.
• Prepare reconciliation report of fuel transporter invoices on a monthly basis or as per request by Finance Department
• Provide software and hardware support for at least 30 users
• Set-up computers and software system installations for various computer applications
• Assist in testing, troubleshooting and maintaining network servers equipment
• Maintain and recommend upgrades for computer and network systems
• Install network connections between computers to enhance effective communication within users in the company.
• Train and orient staff on basic functions of computer hardware and software systems to ensure efficient and correct use of equipment.
• Liaise with Purchasing and Supplies Department in procuring computer systems by giving recommendations and providing assessment on the existing computer needs of the company
• Maintain other computer peripheral devices such a printers and photocopier machines
• Worked on a shifting schedule to support 24 hours operations
• Oversees the IT & network configurations and systems of the Mindanao Head Office and all other branches.
• Assists in the planning, design, documentation, and implementation of various systems which includes desktop PC’s, servers, network equipment, and software applications.
• Makes recommendations for new equipment and services to purchase
• Assist in the organization and inventory of all hardware and software resources.
• Maintains excellent communication with the Systems Administrator of Manila Head Office and other IT Assistants on all tasks and projects.
• Supervises and performs performance appraisals for two (2) IT Assistants;
• Develops, maintains, and monitors procedures for all server backups.
• Sets up new workstations - assembling hardware, installing of operating systems and applications, orienting user of the features of the unit.
• Performs on-site and remote technical support.
• Troubleshoots and corrects hardware / software computer and network problems
• Maintains and assist in the operation of more than 25 workstations.
• Perform technical support for telephones, paging system, photocopiers and printers
• Done hardware and software maintenance duties