Executive Secretary / HR Officer
SMC interiors
Total des années d'expérience :8 years, 10 Mois
1. Provides day-to-day administrative and clerical support to the company.
2. In charge of making quotations for the Sales Department.
3. Assists the Specifications Department in day-to-day activities.
4. Assists in Logistics and delivery of materials.
5. Performs the role of a Document Controller.
6. Handles catalogues and samples for the Sales Department.
7. Performs HR functions as required by the Management.
1. Efficiently handle day to day Administrative work of the office
2. Effectively handle role of telephone operator.
3. Coordination of travel requirement — with travel agents / hotels etc.
4. Mail management — screening of incoming/outgoing mails, monitor dispatch and courier.
5. Organize meetings, seminars and training sessions.
6. Coordinate visa and/or ministerial requirements with Government Liaison officer.
7. In charge of Local Purchasing; Ensures that delivery schedules and deadlines are followed.
8. Assumes the role of a Document Controller for the Administration and HR department.
9. Assists in the recruitment process, in charge of coordinating with International Manpower Agencies.
1. Coordinating between Regional Sales Managers & Sales Team regarding the product & product availability as well as product distribution and delivery.
2. Responsible for assisting the HR department on the recruitment process overseas, in charge of dealing with the international recruitment agency in order to process and document prospective applicants.
3. In charge of generating Sales report and Stock report from the Alpha ERP on a regular basis.
4. In charge of Local Purchasing for the Commercial Department.
5. Prepares routine correspondence, faxes, memoranda and a variety of statistical reports about the activities of the Commercial Department. Responsible for arranging the business trips of the Commercial Department.
6. In charge of clerical and administrative support to the Commercial Department.
7. Responsible for generating Request for Quotations (RFQ); coordinates with suppliers, internal projects and logistics to ensure timely receipt and issuance of materials.
8. Oversees filing and control of relevant procurement documentation and database as well as Material Test Certificates.
9. Assists in the formulation of the annual Budget for the Commercial Department.
1. In charge of the accommodation procedures inside the camp.
2. In charge of the Room Management Computer System of the Front Desk department.
3. Provides documentation support to the Administration department.
4. Performs clerical and administrative support to the Project Manager.
5. Responsible for the smooth operation of the Administration department.
1. Provides documentation support to the assigned project / department.
2. Establish corrective and preventive actions to all problems that may occur during the data manipulation stage.
3. Responsible for technical support on process implementation and quality improvement.
4. Reviews and analyzes output; ensures that print-outs reviewed and recommended for continuation and for submission to senior programmers are in compliance with procedures and information.