Administrator
Ecolog International
Total des années d'expérience :2 years, 10 Mois
*Enter and maintain candidate information into applicant tracking system (SAP) on a daily basis.
*POR (Personnel Order Request) Tracker maintenance which contains pre-selected employees.
*Provide Hiring Manager with updates and summaries of recruiting progress, mobilization status of employees and activity.
*Responsible for creating and maintaining the candidate database.
*Act as a point of contact for data entry compilation and responsible for maintaining staff data.
*Provide general support to the HR department in order to facilitate the overall objective of the team.
*Identify and submit qualified candidates to Client Hiring Managers based on the provided job description.
*Work with recruiting team to screen, test, and qualify applicants through the use of qualifying interviewing techniques and skill assessment testing.
*Completion of employment applications - analyze the information provided on application form.
*Generate recruitment metric reports both manually and using applicant tracking system.
*Prepare contracts, badges and other necessary files of the employees to be deployed.
*Responsible for database development and day‐to‐ day database operations (database maintenance - access).
*Develop, organize, and maintain a data management system and appropriate databases from the results of monitoring and evaluation activities related to deployment.
*Prepare required information for staff personnel to encode data.
*Submitting employee status, vaccination and location reports to management.
*Inputs necessary information into automated system, organizes cases, maintain and updates records on client employment.
*Interviews, interprets and explains regulations, rules, policies, and procedures to clients and ensure that application requirements and other forms are completed accurately and thoroughly.
*Prepares and apply Letter of Authorization or LOA for the employees that is necessary to enter the site.
*Submit daily and monthly mobilization report to the management.
*Check invoice received from affiliated company for ticket issuance, visa and other charges incurred by the deployed employees.
*Review sales orders for completeness; ensure that purchase orders are in compliance with customer quote and/or contractual terms as well as company policies.
*Provide order acknowledgement and shipment notifications to customers.
*Respond to a wide variety of customer requests and inquiries in a timely, professional manner.
*Manage order backlog and update customer and sales personnel with any issues
*Provide management with accurate, timely and consistent information on bookings, backlog and orders on hold.
*Assist and guide sales personnel with sales order processes, systems and procedures; modify as necessary in order to maximize efficiencies.
*Review and assist in implementing operations improvement especially in system and procedures of workflow.
*Keep records for all incoming and outgoing correspondence.
*Filing and safekeeping of important documents and correspondence of the company.
*Performs all administrative duties and looks after the overall administrative operation of the department.
*Process the orders via e-mail/online ordering system for all brands.
*Books received consignments for all brands, overseas and local purchases.
*Prepares and submits claims for all the discrepancies found for the consignments received.
*Follow up with the logistics agent for daily concerns and issues of the workshop.
*Ensure that Parts Bulletin and Communication is cascaded to the relevant staff.
*Receiving deliveries and reviewing shipping manifests.
*Receiving purchase orders, coordinating price quotes for Outside Sales staff, providing information to prospective customers and clients, preparing materials for shipment and acting as a liaison between client and distributor.
*Ensure system and method in all administrative matters relating to sales including effective manufacturer contact.
*Maintain clarity and precision in all transactions and ensure that accurate records are kept and updated daily.