Gemmalyn Mendoza

• Manages all incoming correspondence (emails, Faxed and telephone calls), organizing in a systematic way. Determines the appropriate course of action, referral, or response, acting directly on behalf of the RSM as appropriate.
• Manage incoming meetings, appointments from outlook email & calendar.
• Provides good communication with the sales team, guest and etc. in person and telephone.
• Provide Administrative/Sales support for the Sales department/division such as preparing quotation, submittals and other request documents from sales team.
• Coordinating Technical department to provide all the required documents like (Material compliance, Estidama compliance, material safety data sheet, method of statement, VOC/ laboratory test report, etc.)
• Register and Filing all the incoming and outgoing documents like (LPO, quotations, material approvals, especially incoming external files from the client. etc.)
• Manage the entire weekly and monthly tracking & Sales report from Sales Department and forwarding to direct line Manager.
• Maintain and update all the outgoing quotation and submittals in our Oracle (CRM) system.
• In charge to all required stationary and office equipment.

• Manage all official affairs of the Project Manager.
• Preparation of meeting schedule and assisting the project manager with the routine works.
• Provide administrative/secretarial support for the department/division such as answering telephones and met with the public to answer their queries, assisting visitors and referring a range of administrative problems and inquiries.
• In-charge of all documentation files including but not limited to QC documents. Ensure smooth flow of a submittal.
• Typed entire project documents and correspondence. Operate personal computer to compose and edit correspondence and memoranda from dictation or verbal direction.
• Remarkable ability to communicate effectively, both orally and in writing.
• Attending to telephone calls, inquiries and faxes.
• Checking mails, receiving’s, forwards and replies.
• Arranging meeting and bookings.
• Preparation of transmittals for drawings and documents.
• Maintenance of tracking records for drawings and documents.
• Preparation of letters & correspondences and filing of records.
• Coordination with documents control department for submittal of drawings.
• Placing orders and maintenance of office supplies.