Recruitment Assistant
QATALUM
Total years of experience :5 years, 1 Months
•Support the supervisor in all recruitment activities in all department vacancies. Liaises and coordinates external and internal communications with agencies and contracts.
•Mobilizes the new employees accordingly to the Qatar Labour Law and company procedures and policies
•Screening and selection of applicants, organize HR database system for data input. Coordinates interviews and maintain strict confidentiality on all documents or salary negotiations.
• Provides and executes plans for support secretarial and administrative service for one or two Department Manager(s), screens emails/mails, logging, and publication, prepares drafts correspondences, minutes of meeting and redirect callers to appropriate department/section. Take initiative direction on task and follow-up through timely completion. Regular routine updates of information in ERP/People soft system.
• Provide information and assist staffs with quires based on own knowledge or directing to appropriate person. Provides time -management, calendar diary system on behalf of manager to avoid conflict schedules.
• Design, organize, compiles and implement appropriate filing and record management systems such as statistical reports, data, creates spreadsheets and analysis. Prepares related purchase requisitions and reviews or screen payments, invoices, reimbursements and other expenses as per policy and procedures.
• Schedule appointments develop itineraries (conferences, seminars) coordinate travels, transportation, gate-permits, venues, accommodation and visa arrangements for the Manager(s) and guests. Prepares, collects and researches information, software services for presentations and materials for use.
• Arranges, organizes equipment are set in place and professional appearance of the office.
• Maintains high confidentiality, manages, coordinates, liaises with different departments, government agencies and Ministries as instructed and organizational skills at work.
•Assist the Head of Personnel Administration in Identifying vacancies which can be filled by National and other nationalities to fulfill the recruitment plan.
•Assist the training & development Coordinator in identifying jobs which needed to be Qatarized.
•Organize all administrative actions for all approved transfers from one department or location to another to meet the internal business requirement. Take all steps to update in ERP/Oracle system.
•Prepare salary or employment certificates for employees to complete formalities and documentation needed by Banks, salary certificates, payroll interfacing, promotions, transfers, accommodations, employee claims, Visa consulates, Police Clearance (PPC), Authentications, gate-pass permit and other Public agency.
•Brief interview panels on the criteria to be applied and the required personal characteristics for particular posts.
•Maintains updated and categorized CV database and constantly updates the system.
•Monitor the financial performance of a given area of activity versus budgets.
•Follow all relevant operational procedures and safety, quality environment control instructions.
•Assists all employees for instructions and guidance. Liaises in Labor office for issues concerning recruitment and Ministries. Assists applicants for recruitment actions, companies for reference about employees.
•Provide administrative assistance to both the Country Director and to the Editorial Manager, & other visiting advertising and editorial staff. Arranging meetings for staff. Phoning/emailing and faxing introductory letters & agendas.
•Assisting advertising staff with research, researching companies’ turnovers, largest companies within various industries. Liaising with the Country Director outlook files update web stories, cards & charts.
•Collecting artwork and updating the artwork collection section of the chart & organizing the delivery of books both to advertisers and to other contacts. Alphabetizing the cardholder.
•Handles customer service such as complaints or refer to unsatisfied customers to manager. And welcome guests, register, assign rooms and issue rooms keys or cards and provide information about services available in the hotel.
•Verify customer credit and establish how the customer pays for the accommodation and promote guest’s rooms. And performs clerical duties or general office policies and procedures.
•When guests check out; review accounts, receive payment for accounts, balance cash accounts and advice housekeeping which rooms have been vacated and are ready for cleaning.
•Keep inventories of room’s reservations, respond to reservations inquiries, answers telephones and take messages, handle and record guest mail and record comments.
•Work on night shifts depending on occasions, and night cashier and maintain current record of staff
member and accept messenger and courier deliveries.
•Handled U.S or American account sales, hard-selling website search engine or hosting and soft selling Publishing or magazines. Managed a high -volume workload within a deadline-driven environment. Handled customer inquiry complaints, billing questions, surveys and service requests in sales or outbound services.
•Works on graveyard shifts environment based on client’s needs.
•Participates as a team member and provides input via reporting observations, concerns and asking appropriate questions.
•Demonstrates a good rapport and cooperative members of the team; responds to co-workers with concern and promotes group morale.
• Collaborate with supervisor on weekly posting to facilitate accurate posting and timely writing, editing, and preparation of copy from draft to distribution. Encodes and assist monthly premium remittances reports.
• Process monthly expense reports reflecting support documents and budget code indexes.
• Develop and maintain a record management and system including classifying and coding electronic and hardcopy files.
• Perform clerical duties such as organizing, compiling, recording data, maintaining files, making mails, to direct people to the appropriate treatment areas, and keep admission records.
• Prepared documents such as retirement plans educational and insurance filing and service.