Secretary
National Center for Cancer Research
Total des années d'expérience :14 years, 11 Mois
▪ Manages the Chairperson’s daily calendar.
▪ Coordinate meetings and book conference rooms; take down minutes, make necessary follow-ups, and distribute it.
▪ Maintains the leave plan of the department and coordinate with physicians to ensure that there would be no overlaps.
▪ Assists the department with the daily administrative tasks.
▪ Handling high volume of phone calls from patients, labs, and physicians.
▪ Compiles physicians personal file, mandatory courses attended, as well as conferences certificates for CPD and licensing.
▪ Prepares correspondences (emails, letters, and memo) and circulate to the corresponding department.
▪ Assists with the preparation and distribution of the monthly duty roster.
▪ Basic physician office support duties as needed.
Performs a wide variety of record keeping and payroll processing activities, including computing wage and overtime payments, calculating and recording payroll deductions, processing requests for paycheck advances.
Accepts resignations; initiate terminations; process layoff actions and calculating the end of service benefits of employees as per the Qatar Labour Law.
Process employees leaves and overtime; Reviews time sheets and incorporate it in the monthly payroll;
Provides administrative support to HR Manager. Prepares letters, memoranda, and other correspondence related to assigned human resources programs and activities; prepares status reports pertaining to human resource management programs and activities.
Communicates with departments and site administrators for the purpose of providing information and assistance concerning employment, transfers, personnel records, leaves, licenses, and related legal requirements.
Conducts, along with HR Assistant, the employee orientation (e.g. introducing personnel, payroll, employment benefits, policies, etc.) for the purpose of ensuring employees are aware of current practices and administrative processes.
Oversees the activities of HR Assistant for the purpose of ensuring best employment practices are followed and appropriate deadlines are met effectively and efficiently.
Develops a wide variety of written materials (e.g. letters, forms, procedures, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
Responds to written and verbal inquiries from internal and external sources for the purpose of resolving problems, providing information and/or referring to appropriate personnel and recommending a remediation plan.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Assists Program Director and Associate Program Directors in coordination and direction of the fellowship training program.
Coordinate meetings and organize conference rooms; take down minutes, make necessary follow-ups, and distribute it.
Maintain fellows’ duty roster monthly.
Maintain residents’ monthly rotation. Maintains the database and ensure all mandatory trainings, evaluations and personnel files are completed.
Handles all aspects of fellowship training administrative work.
Oversees day-to-day operations of the fellowship programs.
Assists with preparation of materials to meet ACGME accreditation requirements.
Ensures continuing medical education credits for the doctors in the department.
Serves as liaison between different clinical departments and the fellowship training program.
Communicating with faculty and fellows regarding a range of issues, and coordinating internal and external program relations.
Provides administrative and clerical support to Operations Director as well as the Operations Management.
Coordinate meetings and organize conference rooms; take down minutes, make necessary follow-ups, and distribute it.
Maintain the Director’s calendar; arrange and confirm appointments.
Manage office equipments, stationery inventory and take proper stock of materials.
Coordinate both internal and external communication such as correspondences, email, faxes, telephone, etc., and maintain various records and files.
Receives visitors and provide proper feedback and review.
To establish and maintain a comprehensive filing system for correspondence and other materials and ensure confidentiality.
Make travel arrangements including visa application, booking of flights, accommodation, and coordinate itineraries.
Direct the general public to the appropriate staff / department.
SAP key-user for time writing, purchase requisitions, service entries and inspection reports.
Trains junior staff and delegate work as required.
Arrange both in-house and external events.
Ensure strict confidentiality with regards to correspondences.
Compose and edits correspondences and memoranda from dictation and verbal direction
Prepares, transcribes, and distributes agendas and minutes of numerous meetings
Prepares reports and transmittals as instructed by the Manager.
Ensures that all documents are properly distributed to the appropriate people as specified by the Manager.
Establish and maintains an up-to-date Document Control system.
Supervises the itinerary of the driver / messenger.
Handles inventory and requisitioning of supplies adhering to a limited budget.
Maintains employees’ records and fulfill any other duties as the need arises.
Upholds the office to run efficiently, systematically and organized.
Meets tight deadlines while maintaining quality and accuracy.
Provide full secretarial and admin support to the project team and to ensure the smooth running of the department’s operations.
Maintain records of Engineers and assist in their movements.
Take minutes of meeting and maintain records for the operations and project team.
Develop and maintain document control processes for the efficient management.
Maintain a proper and user-friendly filing and document control system for recording and tracking of all documents.
Assist to check and verify staff claims and invoices for the team.
QATAR Computer Education Center
-undergrad