Personal Assistant to the Head of Secondary
British International School Abu Dhabi
Total des années d'expérience :2 years, 4 Mois
In this role I am responsible for supporting the Head of Secondary and 56 Secondary Teachers. Coordinate and organise meetings to do with the Secondary Senior Leadership Team, during these meetings minutes are taken by me which are distributed to 5 members of the SSLT. Coordinate and assist with organising Lesson Reviews for teachers which are conducted by a SLT member and a Head of Year or Head of Department which are conducted on a daily basis.
Arrange meetings between the HoS, teachers and parents. Organize and arrange weekly Secondary Teacher meetings. Organised interviews with the applicants for the Academic Year 2016/17. Arrange the Secondary Parents Evenings, which are conducted 5 times a term. Liaise with the PA to the Principal and the PA to the Head of Primary to ensure a Standard Operating Procedure is followed throughout the school. Organise the HoS calendar and diary, with the constant daily changes in the school, I am responsible for maintaining information is up to date in the calendar. Arrange Purchase Orders and work closely with the Finance & the reprographics departments to ensure orders are made.
In this role I work with Microsoft Outlook, Excel, Word documents. An internal system is used, PASS to maintain an up to date confidential database of students and parents of the school.
Worked from home as an Executive Virtual Assistant via phone and email to assist in day-to day administrative tasks. Responding to initial inquiries, arranging meetings, follow up on payments, Client liaison. Management/concierge services, phone calls, internet marketing support.
In this temporary role, I was responsible for supporting the legal team at Masdar by performing administrative and secretarial functions, managing the legal team’s calendar and looking after diaries.
Using the online portal arranging meetings, Liaising with Managers and other departments. Working closely with the department internally
Recording all important legal documents, incoming and outgoing, filing confidential documents, also amending, comparing, or tracking changes with legal documents such as contracts with companies working closely with Masdar.
Testament to the ‘Glion Spirit’ of achievement, Glion Institute of Higher Education is ranked as one of the three best hospitality management schools in the world for an international career (TNS, Global Research, 2013). Representatives from around 100 companies come to our campuses each year to recruit students for internships and employment in international hotel chains, events, luxury business, finance and other service sectors. Glion has been at the forefront of excellence in hospitality education for over 50 years. Since its founding in 1962 by Walter Hunziker and Frédéric Tissot, Glion has retained a sense of traditional Swiss hospitality while adapting its programs and courses to an ever-changing industry. Glion Institute of Higher Education is truly global with two campuses in Switzerland, one campus in London, and a set of online and multi-campus programs which offer flexible options and full immersion in the international hospitality management and events management fields.